HR Benefits Specialist
Company Profile:
Company Profile:
USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in over 30 cities and continues to provide services domestically and internationally. Our team is growing, and we need a high-impact Human Resources Manager to join our team of people who want to be the best at what they do, who think just “good” is never good enough, who take pride in their work and want to work with others who feel the same way. Visit us at www.usadebusk.com.
Position Summary:
The Benefits Specialist will play a central role in administering and supporting employee benefit programs across the United States and Canada. This position will focus on the day-to-day administration of benefit plans, including health, welfare, and retirement programs, while serving as the subject matter expert for FMLA, LOA, state-specific leaves (with particular emphasis on California), and the return-to-work interactive process. The role requires precision, discretion, and a strong ability to manage sensitive employee matters in compliance with all federal, state, and local regulations.
The Benefits Specialist will play a central role in administering and supporting employee benefit programs across the United States and Canada. This position will focus on the day-to-day administration of benefit plans, including health, welfare, and retirement programs, while serving as the subject matter expert for FMLA, LOA, state-specific leaves (with particular emphasis on California), and the return-to-work interactive process. The role requires precision, discretion, and a strong ability to manage sensitive employee matters in compliance with all federal, state, and local regulations.
Areas of Responsibility:
- Manage benefits dashboard platforms nationwide, ensuring accuracy, compliance, and efficiency.
- Review and process new hire enrollments, benefit changes, employee inquiries, and termination requests across the U.S. and Canada.
- Submit, track, and process Evidence of Insurability (EOI) applications, update ADP with approvals or denials.
- Process required documents through ADP, payroll, and insurance providers to ensure proper record-keeping and deduction accuracy.
- Administer 401(k) quarterly enrollments and contribution changes in ADP.
- Oversee and administer STD, LTD, Basic Life, AD&D, HSA, and nationwide FMLA/LOA management, including coordination with carriers.
- Serve as the central point for state-specific leave compliance, with emphasis on California FMLA/CFRA leave administration and the stand-alone interactive process obligation.
- Coordinate and facilitate the return-to-work interactive process, ensuring timely, compliant, and sensitive communication with employees, managers, and HRBPs.
- Train branch administrators on benefit offerings, processes, and procedures.
- Provide correspondence and handle mail related to benefits administration as needed.
- Support annual open enrollment, including employee communication, system updates, and issue resolution.
- Collaborate with HRBPs to ensure consistency and compliance in benefit and leave administration.
Qualifications:
- Bachelor’s degree in human resources, Business Administration, or related field preferred.
- Minimum 5-7 years of experience in benefits administration, including FMLA/LOA management.
- Strong knowledge of federal FMLA, state-specific leave laws, and California FEHA requirements.
- Experience facilitating interactive processes and managing return-to-work cases.
- Proficiency in ADP or similar HRIS/payroll platforms.
- Exceptional organizational skills with high attention to detail.
- Strong interpersonal and communication skills, with ability to manage sensitive employee situations discreetly.
Physical Requirements & Work Environment
- Ability to remain in a stationary position for extended periods while working on a computer.
- Regularly required to communicate clearly in person, by phone, and by email.
- May occasionally need to lift office materials up to 20 pounds.
- Must be able to work in office settings with varying levels of noise, including open office environments and branch locations.
- Travel up to 10% is required for training, branch support, and meetings.
EQUAL EMPLOYMENT OPPORTUNITY:
USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.
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