Position Summary:
Position Qualifications:
Ajinomoto Foods North America, Inc. (AFNA) is an Equal Opportunity Employer. AFNA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
HIPPA DISCLOSURE
Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Ajinomoto Food’s HIPAA Privacy and Security policies and procedures, assisting the Ajinomoto Food health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer.
The HR Coordinator, under the direction of the Sr. HR Manager will carry out responsibilities in various aspects of human resources including payroll, new hire onboarding, benefits, and employee relations. The HR Coordinator will also work on HR related projects including employee activities, and other HR administrative functions.
Position Essential Duties and Responsibilities:
- Responsible for new hire orientations, benefits enrollment employee file administration.
- Back up to payroll reviews, Updates/processes on a daily basis, or as needed, for the following: attendance records, termination records, wage, shift, employment status, etc. on a monthly basis.
- Ensures temporary employee hours are reconciled and submitted to the appropriate agency.
- Enters new hires and temporary employees into Ultipro/HRIS system. Including the distribution of employee ID badges and applicable PPE to employees.
- Answers routine inquiries related to payroll, timekeeping benefits, and general HR policies and procedures.
- Prepares new hire paperwork and benefits material, for new employees.
- Verifies unemployment insurance claims and refers exceptions to the Sr. Human Resources Manager.
- Maintains employee personnel files, I-9 forms in line with company policies and government regulations.
- Initiates warning letters for violation of the company attendance policy.
- Initiates add/change/drop actions with appropriate benefit carriers based on employee enrollment forms, change forms, or terminations.
- Provides employees with necessary HR forms for payroll deductions, wellness subsidy reimbursement, beneficiary change forms, and name and address change forms. Initiates appropriate changes with payroll department and/or benefit carriers.
- Provide support in creating Ultipro reports for HR and other departments as needed.
- Answers routine inquiries from inside and outside the company on employment verifications and benefits.
- Orders department office supplies, including employee badges.
- Assists the Sr. Human Resources Manager, as needed, with organizing employee activities.
- Performs other work as assigned.
Position Qualifications:
- 2-3 years of related experience in Human Resources related role within manufacturing, distribution, or related environment.
- Ability to work effectively with the operations leadership team, by providing guidance on company policies and practices related to timekeeping.
- Experience with ULTIPRO payroll or similar HRIS processing and or timekeeping system.
- Excellent written, communication and organizational skills.
- Must be able to communicate with plant in management with timely, candid, and accurate information, options, and recommendations.
- Ability to juggle numerous tasks at once, work well under deadline pressure, and the ability to prioritize workload against deadlines and strategic importance of programs.
- Attention to detail is MUST.
- Flexibility to work second shift hours, occasionally, depending on events/needs, etc.
- Bilingual (Spanish/English) preferred.
AAP/EEO STATEMENT
Ajinomoto Foods North America, Inc. (AFNA) is an Equal Opportunity Employer. AFNA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
HIPPA DISCLOSURE
Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Ajinomoto Food’s HIPAA Privacy and Security policies and procedures, assisting the Ajinomoto Food health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer.
Payrate: $23+ per hour DOE
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