Human Resource Assistant

JOB TITLE: Human Resource Assistant

REPORTS TO: Human Resource Manager

SUMMARY

Assists with company-wide day-to-day human resource operations. Provides functional guidance for human resources administrative support needs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain employee HR/Payroll Database, new hire processing, new hire data entry, file setup and maintenance.
• Monitor employee data, field communication for missing info, field communication with codes for timesheet.
• Submit New Hire Report.
• Data entry and monitor background checks, forward results to HR Generalist and Manager for adjudication.

SUPERVISORY RESPONSIBILITY

• None

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to respond promptly to customer needs and requests for service and assistance.
• Ability to adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays or unexpected events.
• Ability to consistently arrive at work on time on scheduled work days, follow instructions, respond to management direction and solicit feedback to improve performance.
• Ability to observe safety and security procedures and use equipment and materials properly.
• Ability to prioritize and plan work activities and use time efficiently.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization?s HRIS and talent management systems.

EDUCATION AND EXPERIENCE

• One or more year?s related experience and/or training preferred
• Experience within the Maritime industry preferred
• Knowledge of employment-related laws and regulations preferred

• Ability to communicate bilingually in English and Spanish preferred

WORKING CONDITIONS

• Most work performed in office environment.
• Prolonged periods of sitting or standing at a desk and working on a computer.

EQUIPMENT USED

• Computer, telephone, fax machine, copy machine, adding machine, scanner

REASONABLE ACCOMMODATIONS

• May be made to enable qualified individuals with disabilities to perform essential job functions