Overview:
Alliance Team Members Demonstrate DRIVE:
As our Mail Services Coordinator, you will be the central hub for our company's physical communications. You'll play a vital role in ensuring the seamless flow of information and packages across our Ripon facilities, connecting our teams and supporting daily business operations. We're looking for a reliable and organized individual who takes pride in their work and understands the importance of this key office services function.
Responsibilities:
- Manage the daily collection and distribution of incoming mail from the local post office using a company vehicle
- Sort and deliver all interoffice and external mail accurately across all Ripon facilities and departments
- Prepare, process, and dispatch all outgoing mail and packages via USPS, UPS, FedEx, and DHL, ensuring timely pickup
- Operate and maintain mailroom equipment, such as postage meters and scales
- Monitor and order all necessary mailroom and shipping supplies to maintain inventory
- Serve as a friendly and professional back-up receptionist during scheduled breaks, vacations, or absences
- Coordinate the scheduling and use of company vehicles, ensuring they are refueled and cleaned, as needed
- Perform other administrative duties as requested to support the Office Services team
Education and Experience:
- Requires high school diploma or equivalent
Skills and Abilities:
- Familiarity with basic postal rules and regulations
- Excellent customer service and interpersonal skills
- Strong organizational skills with a keen attention to detail
- Ability to manage multiple tasks concurrently and prioritize effectively in a fast-paced environment
- Proven problem-solving skills and the ability to work independently
Standard and Physical Requirements:
- A valid driver’s license with a clean motor vehicle record is required
- Involves frequent standing, walking, stooping, and bending, along with the manual dexterity to handle mail and packages
- Capable of lifting, moving or carrying items up to 50 pounds
Alliance Team Members Demonstrate DRIVE:
- Dedicated: Follows through on commitments. Strong say/do.
- Respectful: Acts with integrity and values diverse perspective.
- Innovative: Always looking for a better way; leads change.
- Versatile: Adapts quickly to changing circumstances. Demonstrates agility.
- Engaged: Acts like an owner. Wants to create and grow a business which is tightly aligned with market needs.
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