Manager, Faculty Affairs - Office of Faculty Services

The Manager, Faculty Affairs serves as the primary leader, reporting to the Executive Director, who directs the department's operations in the Office of Faculty Services (OFS). The Office supports the College's academic administrative functions and reports to the Executive Director for Academic and Faculty Affairs within the Academic Affairs Division.

Responsibilities:

• Oversee daily operations of the Office of Faculty Services. Supervise full-time and part-time administrative support staff. Delegate tasks and ensure efficient workflow.
• Serve as a resource for administrators and faculty on college policies and academic procedures. Provide guidance on procedures in the Faculty Senate Bylaws, Faculty Handbook, and Collective Bargaining Agreement. Support reappointments, tenure, promotions, and sabbaticals.
• Collaborate with departments, deans' offices, human resources, and other internal offices on a variety of faculty-related actions and inquiries.
• Provide support on confidential matters related to reappointment, tenure, promotion, and Certificates of Continuous Employment (CCE).
• Oversee faculty lifecycle data management and process automations and reporting.
• Manage the student evaluation process for classroom faculty, non-classroom faculty, and classroom assistants.
• Coordinate with the Faculty Senate president and key Faculty Senate committee chairs on a variety of tasks. Track faculty committee compositions in compliance with Faculty Senate Bylaws requirements. Ensure compliance with election voting guidelines and other procedural requirements.
• Coordinate and conduct informational workshops on application processes, timelines, and document requirements for reappointments, tenure, promotion, sabbaticals, and release time for research.
• Other duties as assigned.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Minimum Qualifications:

• Bachelor's degree required, preferably in Higher Education or Public Administration.
• A minimum of five years of administrative experience in higher education, particularly in faculty processes and academic administration.
• Proven expertise in parliamentary procedures for committee and meeting sessions.
• Familiarity with internal systems such as Banner and Argos.
• Advanced proficiency in Microsoft Office, Google Workspace, database management, and project management software.
• Demonstrated ability to manage and oversee administrative support staff.

Preferred Qualifications:

• Master's degree preferred.
• 5+ years of appropriate business experience.

Knowledge, Skills, & Abilities:

• Proven capability to handle confidential matters with discretion, balance multiple demands and projects, and manage current and emerging priorities and competing deadlines.
• Exemplary professionalism, collaboration, discretion, and strong interpersonal skills.
• Effective communication skills, both oral and written.
• Strong organizational, problem-solving, and time-management skills.
• Skill in cultivating and fostering professional collaborative relationships with internal and external stakeholders.
• Developing and conducting training seminars and workshops.
• Automating and streamlining administrative processes.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Selecting and using appropriate training/instructional methods and procedures for effective learning and teaching.
• Making informed judgments and decisions by considering the relative costs and benefits of potential actions.

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary
Job Title: Faculty Services Coordinator (CBA)
Salary: $93,822.26 to $100,537.85 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $93,822.26 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9:00 am-5:00 pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, [email protected].

Physical Requirements and Work Environment

The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require constant sitting, occasional standing, occasional walking, and occasional lifting 10 lbs. or less.