OFFICE ADMINISTRATIVE ASSISTANT (Full-Time, In-Person)
Location: Evansville, IN
Are you organized, friendly, and passionate about supporting a mission that empowers girls?
Join Girl Scouts of Southwest Indiana (GSSI) as our Office Administrative Assistant and become the welcoming face and steady hand that keeps our operations running smoothly. From greeting guests to managing day-to-day logistics, you’ll play a vital role in helping girls and volunteers have the best possible experience with Girl Scouts.
This is a great opportunity for someone who enjoys variety in their workday, values customer service, and thrives in a collaborative, mission-driven environment.
Key Responsibilities
Administrative Support
- Manage incoming calls, emails, and office visitors with professionalism and warmth.
- Coordinate internal scheduling, meeting prep, and document organization.
- Maintain digital and paper filing systems for council operations.
- Handle mail processing, bank deposits, and administrative paperwork such as contracts, insurance, and troop finance reports.
Customer Service
- Serve as the first point of contact for families, volunteers, and guests.
- Provide accurate and timely information to members and the public.
- Support the Girl Scout Shop with phone and in-person transactions.
Data Entry & Reporting
- Update records and run reports using our CRM system (Salesforce or similar).
- Assist staff with basic data exports and member database updates.
Program & Event Support
- Help coordinate logistics for council-wide events (registrations, materials, name tags, etc.).
- Support seasonal mailings and membership communications.
Team Collaboration
- Partner with all departments to ensure seamless administrative support.
- Participate in team meetings, trainings, and key council events.
Qualifications & Skills
Required:
- High school diploma or equivalent
- 2+ years of administrative, customer service, or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong communication and interpersonal skills
- Detail-oriented with strong time management and organizational skills
- Professional demeanor and reliability in handling confidential information
Preferred:
- Experience with Salesforce or other CRM platforms
- Previous experience in a nonprofit or youth-serving organization
- Enthusiasm for the Girl Scout mission and programs
Schedule & Work Environment
This is a full-time, in-person role based at the GSSI council office in Evansville, IN. Occasional evening or weekend work may be required during special events or high-volume periods.
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DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Girl Scouts of Southwest Indiana is an equal employment employer. We will recruit, hire, train, and promote persons in all jobs title without regard to age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, or veteran status.
WE ARE GIRL SCOUTS
Girl Scouts bring their dreams to life and work together to build a better world. Through programs from coast to coast, Girl Scouts of all backgrounds and abilities can be unapologetically themselves as they discover their strengths and rise to meet new challenges—whether they want to climb to the top of a tree or the top of their class, lace up their boots for a hike, advocate for climate justice, or make their first best friends. Backed by trusted adult volunteers, mentors, and millions of alums, Girl Scouts lead the way as they find their voices and make changes that affect the issues most important to them. To join us, volunteer, reconnect, or donate, visit girlscouts-gssi.org.
Job Type: Full-time
Pay: $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Life insurance
- Paid time off
Schedule:
- Day shift
- Weekends as needed
Work Location: In person
