Office Assistant

H.O.A. Property Management firm seeks an office Assistant who is a multi-task-oriented individual who can assist clients, answer incoming phone calls, and assist managers with clerical tasks and miscellaneous office responsibilities.

Duties also include processing permits and applications, assisting the accounting department with data entry, filing, and creation of spreadsheets. The successful candidate will possess a high proficiency level in Microsoft Word and Excel, have strong interpersonal skills, and excellent written and verbal communication skill

Administrative Assistant Responsibilities and Duties

• Manage Board of Directors and Community Relations
• Attend all contracted client meeting
• Create Board of Directors agenda and packets
• Responsible for assisting the Manager with all Board of Directors meeting follow-up and correspondence
• Take resident calls/emails and determine appropriate action
• Conduct community and common area inspections of the property
• Manage and submit charge-backs to the association(s) monthly for assigned associations
• Manage vendor relations. Assist in the creation of the scope of work and manage the bidding process.
• Meet with vendors on site provide comparative bids to the Board, and make recommendations as appropriate
• Manage special projects as directed by the Community Manager
• Review and respond to communications to and from association members and Board
• Manage payments and receipts for the association. Authorize and code payment of invoices.
• Process Accounts Payables for Association.
• Follows company processes and procedures.
• Complete any other tasks or projects assigned by the Community Manager.
• Demonstrate effective communication skills consisting of oral, written, and listening skills
• Collaborative decision-making, relationship building, and problem-solving skills
• Ability to draft correspondence and respond to inquiries and resident concerns effectively and independently

Office Assistant Qualifications and Skills

• Demonstrate organizational skills and time management abilities
• Must be able to independently answer and place telephone calls.
• Able to attend and actively participate in monthly board meetings as required
• Must be able to independently inspect common area property owned by HOA clients
• Basic knowledge of Microsoft Applications, especially Word and Excel
• General Understanding of Accounting Principles

Please do not call or email for the status of your employment application. Unfortunately, because of the volume of applications we receive, we aren’t able to give status updates, but if you are invited for an interview, you will be contacted directly by the manager for that position.

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Application Question(s):

• Do you have any HOA experience?

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Required)
• Office: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Customer service: 2 years (Required)
• Multitasking: 1 year (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Katy, TX 77450 (Required)

Ability to Relocate:

• Katy, TX 77450: Relocate before starting work (Required)

Work Location: In person