Job Overview
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing front desk operations, and ensuring efficient office management. This role requires excellent communication skills, proficiency in various software applications, and a strong commitment to customer service.
Duties
1. Answer and direct incoming calls and emails in a professional and courteous manner.
2. Schedule appointments, site visits, and meetings for team members.
3. Prepare and process invoices, quotations, and contracts for customer projects.
4. Pull Permits, Roof-Scopes, and Roof Passports
4. Maintain accurate and up-to-date records of client information and project details.
5. Coordinate office supplies inventory and place orders as needed.
6. Assist with filing, data entry, and document organization.
7. Handle general office tasks such as scanning, photocopying, and filing.
8. Manage and track All Accessory orders through daily delivery.
9. Monitor accessory and parts room, restock & communicate with the general manager on inventory levels weekly to ensure adequate stock levels.
10. Notify the management team immediately upon discovering any issues that may impact business operations.
11. Assist with other administrative tasks and projects assigned.
Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Strong computer literacy with the ability to learn new software quickly
- Excellent organizational skills with a keen attention to detail
- Effective time management abilities to prioritize tasks efficiently
- Bilingual skills are a plus for enhanced communication with diverse clients
- Previous experience in clerical or administrative roles preferred
- Familiarity with dental or medical receptionist duties is advantageous
- Strong typing skills with a focus on accuracy in data entry tasks
- Demonstrated phone etiquette and customer service experience
Join our dynamic team where your contributions will be valued, and your professional growth will be supported!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Work Location: In person
