About Westside Designworks:
Westside Designworks is a custom millwork and fabrication shop specializing in high-end architectural projects for commercial environments. We focus on creative, detail-driven builds for offices, high-end retail spaces, and specialty installations. From sleek modern interiors to functional statement pieces, we bring design to life with craftsmanship, precision, and a deep understanding of construction.
We’re a small but growing team that values quality, communication, and getting things done right. We also believe in working smarter — and that includes using AI tools and automation where it makes sense. If you’re someone who thrives in a fast-paced environment and loves wearing multiple hats, you’ll fit right in.
About the Role:
This is a multi-faceted role supporting the day-to-day operations at Westside Designworks, combining administrative work, bookkeeping, purchasing, and HR support. You'll be the operational glue that helps our team stay organized, on time, and focused on building cool stuff. You’ll also be encouraged to explore smarter ways to work.
Key Responsibilities:
Office Administration
- Keep the office organized: supplies, schedules, phones, mail, filing, and general problem-solving
- Support the leadership team with scheduling, emails, and follow-up
- Be the go-to contact for vendors, clients, and internal communication
- Run errands as needed to support office and shop operations
Bookkeeping & Payroll
- Manage A/P and A/R through [QuickBooks / Innergy / both]
- Reconcile statements, process reimbursements, and assist with financial reporting
- Handle payroll processing for all employees
- Track and pay applicable taxes on time (in coordination with our accountant, if needed)
- Coordinate with the accountant on quarterly and year-end closeouts
Purchasing
- Place material and supply orders for jobs and shop operations
- Track deliveries, backorders, and lead times
- Monitor inventory and help keep things flowing smoothly
HR & People Support
- Assist with onboarding, time-off tracking, and maintaining employee records
- Keep HR files up to date and confidential
- Support the team in a people-first way: listening, organizing, and helping where needed
What We’re Looking For:
- Experience in office admin, bookkeeping, purchasing, or a similar support role
- Solid communication and organizational skills
- Tech-savvy and comfortable using tools like Office Suite, QuickBooks, and ERP systems
- Comfortable exploring AI tools and process automations to streamline tasks and improve efficiency
- Able to handle confidential info with discretion
- Adaptable, friendly, and dependable
Nice to Have:
- Experience in construction, architecture, or custom fabrication industries
- Familiarity with Innergy ERP
- Light HR knowledge (not required — we’ll train the right person)
Perks & Compensation:
- Competitive base pay starting at $24-$26 per hour, with potential for more based on experience
- Employee Revenue Share Program
- 401(k) with company match up to 5%
- Generous PTO, including 40 hours of sick time, up to 80 hours of accrued time, and paid holidays
- 9-9 schedule with alternating Fridays off, providing work-life balance
- Opportunities for growth with a company that is scaling thoughtfully
- A collaborative team of dedicated individuals committed to doing great work
This position requires the employee to work on-site at our office in Colorado Springs, CO. The role will involve daily in-person responsibilities. As this is not a remote or hybrid position, candidates must be available to work at our physical location during regular business hours.
We are looking for someone who is committed to being present in the office, collaborating with our team, and ensuring that all tasks are completed in a hands-on, in-person environment. If you are seeking a remote or hybrid role, this may not be the right fit for you.
Job Type: Full-time
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- Monday to Friday
- No weekends
Application Question(s):
- Why do you want to work at Westside Designworks?
Ability to Commute:
- Colorado Springs, CO 80906 (Required)
Work Location: In person