Looking for stability? Join Woodgrain! We’re growing fast and offering lifetime careers in a supportive work environment.
About Woodgrain:
Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.
Position Summary
The Onboarding Coordinator is responsible for ensuring a smooth and positive experience for new hires from the time of offer acceptance through their first week of employment. This role manages the administrative, logistical, and communication aspects of the onboarding process, while also serving as a point of contact for new employees, managers, and internal departments.
Key Responsibilities
- Coordinate and facilitate the new hire onboarding process, ensuring compliance with company policies and legal requirements.
- Prepare and send new hire communication, welcome packets, and pre-employment instructions.
- Collect, verify, and process new hire documentation (I-9, tax forms, background checks, etc.).
- Enter and maintain employee information accurately in HRIS and related systems.
- Schedule and coordinate orientation sessions, training, and introductions with managers/teams.
- Serve as the primary point of contact for new employees during their transition into the organization.
- Monitor completion of onboarding tasks and follow up as necessary to ensure deadlines are met.
- Provide feedback to HR leadership on ways to improve the onboarding process and overall employee experience.
- Supply badges and timecards for Atlanta personnel.
- Support other HR and administrative projects as needed.
Qualifications
- High school diploma or equivalent; associate’s or bachelor’s degree in HR, Business Administration, or related field preferred.
- 2–4 years of experience in HR, recruiting, or administrative coordination preferred.
- Knowledge of HRIS systems and Microsoft Office Suite.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and interpersonal skills.
- Detail-oriented, proactive, and committed to providing an exceptional employee experience.
- I9 and E-Verify experience a plus.
Core Competencies
- Customer service mindset
- Confidentiality and professionalism
- Attention to detail
- Team collaboration
- Problem-solving and adaptability
Summary of Company Benefits:
- Health, Dental, and Vision Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- 401(k) with a Company Match
- Group Term Life Insurance and AD&D
- Employer Paid Long-Term & Short-Term Disability
- Voluntary Supplemental Hospital and Accident Plans
- Employee Assistance Program
- 8 Company Paid Holidays & 1 Floating Holiday
- Paid Time Off (PTO)
Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.
