Schedules and manages tasks for the operations department, including secretarial and clerical support. Gathers information and assists with preparation of various reports and presentations for Management. Maintains various systems and databases for the various departments.
- Schedules short term vacancy Call Outs.
- Coordinates and produces shift schedules.
- Collects and transmits payroll information.
- Coordinates and produces vacation schedules.
- Tracks, schedules, and plans training in the operations department.
- Receives chemicals into SAP system for Accounting.
- Checks accuracy of timesheets for operation employees before being sent to Payroll.
- Maintains vacation database for all operators and operations supervision. Assists payroll with accuracy of vacation balances.
- Manages purchase orders and invoices.
- Places orders for FRC for all Operations personnel.
- Produces catalyst, chemical and additive summaries.
- Produces investigation summaries.
- Produces meeting notes.
- Produces monthly summary reports for the refinery manager.
- Manages the turnaround back log.
- Arranges service calls for phones, radios, music, HVAC, cameras and bicycles for control rooms.
- Assists Unit Superintendents with turnaround activities by typing blind and energy source control lists, blind and energy tags, prepares and distributes turn around manuals.
- Orders and maintains office supplies for Operations department.
- Assists management in maintaining 38 operating procedure manuals by typing updates, supplying control room copies and annual certification requirements.
- Assists management by developing schedules for training and turnarounds.
- Assists management by providing background, history, and analysis for grievances and arbitration hearings.
- Participates in arbitrations by providing data analysis and testimony at hearings.
- Assists during emergencies by coming to the refinery to help secure extra help in operating positions as needed and/or assist in the EOC as needed.
This position is hourly nonexempt status, which means you are eligible for overtime pay.
- High School diploma or GED required.
- 5 years of secretarial or clerical experience required.
- 1 year of college courses in business and computers preferred.
Position level and salary will be commensurate with qualifications and experience.
Valero's employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team.
Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
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