Operations Coordinator

FLSA Status: Nonexempt

Market Reference Range (MRR): 6

Months Per Year: 12

Employment Status: Full-Time

Work Model: Prefer Not To Post (Note: job boards will default to 'on-site')

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The CEIE Operations Coordinator provides three principal areas of administrative coordination in the platforms (i.e., comprehensive work areas) of 1) CEIE meeting, events, and program coordination; 2) growth of CEIE’s Leadership Academy, including the new self-paced educational platform for lifelong learners; and 3) the curation of reports and analytics for quality control growth as well as communication within the university.

The position of Operations Coordinator reports to the Executive Director and coordinates specific tasks alongside CEIE Executive Leadership for successfully operationalizing the three above platforms. The employee will also be tasked in a concentrated CEIE effort with current and growing university partnerships, to accentuate the SU Strategic Directions, Mission Priorities, and LIFTSU.



Essential Job Functions Include:

• Organize the weekly CEIE Team Cadence agenda via Asana Software, including organizing post-meeting implementation.
• Organize and participate in weekly strategic planning meetings with CEIE Executive Director and Assistant Director.0
• Coordinate CEIE Monthly Newsletter platform and all CEIE communications and internal publicity (SU Today, Provost’s Newsletter, SU Connect) in collaboration with CEIE Assistant Director and CEIE Contract Employees.
• Provide administrative support in collaboration with the CEIE Assistant Director for the new CIEE Leadership Academy, including new self-paced learning opportunities for lifelong learner population.
• Provide front-line coordination of new and ongoing CEIE events and programs, including fluency and/or willingness to learn multiple platforms: Localist, SU Conference and Events, SU Event Management System, Catering, Parking, Post-Event surveys, Participant Communications, and Square.
• Serve as a liaison with the CEIE contract employee for social media, including graphics and branding creation and distribution.
• Prepare all quarterly analytics reports in collaboration with the CEIE Assistant Director and CEIE Contract Employees.
• Coordinate the development of the CEIE Annual Report in collaboration with the Executive Director and the contract employee for CEIE Communications Platform.
• Lead with cultural humility and public theological commitment as an ambassador to internal and external constituencies of the core vision, mission, purpose, and operation of CEIE-SU.
• Other duties as assigned relevant to the position.

Qualifications

• An undergraduate degree in communications, education or religious studies preferred.
• Experience working in religious or spiritual communities and demonstrated interreligious fluency.
• Familiarity or experience of the Jesuit educational mission and/or Ignatian Spirituality.
• Demonstrated collaborative skills within an operationally motivated team.
• Significant experience in working with diverse populations, and a capacity to adapt to unique cultural, religious, community, and educational contexts.
• Capacity and willingness for continuous skills proficiencies, including Microsoft Teams, ASANA, Campaign Monitor, Canva, Canvas, Flipsnack, Localist, WordPress, Vimeo, Zoom, and other similar platforms.
• Demonstrated ability to prioritize, coordinate, and complete multiple tasks.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $35,000 - $41,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.