Operations Coordinator, The McGraw Center and Executive Format Programs, Penn GSE

Operations Coordinator, The McGraw Center and Executive Format Programs, Penn GSE Administrative Coordinator The McGraw Center for Educational Leadership is developing a global community of learning leaders across all educating sectors, advancing how we anticipate, plan, and focus our practices to meet today’s and future challenges. In partnership with Penn GSE’s global network of leaders in higher education, corporate learning, and pre-K–12 schools, the McGraw Center for Educational Leadership is developing the tools, insights, and strategies to drive measurable improvements in the organizations you serve.

GSE’s Executive Format Program Vice Dean oversees 8 programs that include: Doctorate in Higher Education Management Ed.D.; Mid-Career Doctoral Program in Educational Leadership Ed.D.; Chief Learning Officer Ed.D.; School Leadership M.S.Ed. and Principal Certification; Medical Education, M.S.Ed.; Education Entrepreneurship M.S.Ed.; School and Mental Health Counseling, M.S.Ed: and Global Higher Education Management.

• Administrative support for The McGraw Center: Serve as first point-of-contact for scheduling and event planning for The McGraw Center; Provide a wide range of administrative support to The McGraw Center and the Executive Director, including calendaring, scheduling, drafting and sending email communications, agenda preparation, meeting set-up, notetaking, mailing, photocopying, printing, managing spreadsheets, uploading materials, and answering inquiries; Arrange travel logistics for the Executive Director when needed.
• Administrative support for Executive Format Programs: Provide administrative support to Executive Education Programs and the Vice Dean, including calendaring, scheduling, drafting and sending email communications, agenda preparation, meeting set up, notetaking, mailing, photocopying, printing, managing spreadsheets, uploading materials, and answering inquiries; Collaborate with other Education Format staff and faculty when needed.
• Event planning for the McGraw Center: Manage event planning processes for The McGraw Center and, including reserving space, ordering catering, purchasing supplies, coordinating meeting set up with Facilities and technology needs with IT, organizing presentation materials, organizing registration, maintaining invitee lists, communicating with registrants and speakers, and creating fliers; Serve as event support when needed.
• Budget management for The McGraw Center and Executive Format Programs: Submit & reconcile purchases and reimbursements promptly on Concur; Submit purchase orders; Track department budget, log expenses, and provide regular budget updates to the HR team; Order items as needed; Assist in facilitating independent service provider agreements; Communicate frequently with the Business Office and vendors.
• Data collection and analysis for Executive Format Programs: Collect data on programs, consolidate data, and analyze data; Ensure data stays up-to-date; Report data to the Vice Dean.
• Additional duties as assigned

• A high school diploma/GED and 5-7 years of experience, or equivalent combination of education and experience.
• An eagerness to learn about the respective departments and to immerse themselves into the role
• Strong familiarity with Microsoft Outlook, Excel, Word, and PowerPoint
• A proven track record of communicating effectively

• At least three years of proven experience working in a strong administrative capacity
• Experience working in the education or non-profit sectors
• Experience using task management platforms
• Experience using purchasing and expensing platforms like Concur

Philadelphia, Pennsylvania Graduate School of Education $21.15 - $26.44 Hourly Rate

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• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.