Job Title:
Part-Time Administrative Assistant
Department:
Police Department
Location:
Danville, IN
Reports to:
Police Chief
Salary:
$15.45-$20.60
Type of Position:
Part-Time/Hourly
Hours:
29 hrs./wk.
Overtime:
NA
Link to Job Description
Nature of Duties:
The administrative assistant performs skilled administrative work in the processing, maintenance
and disposition of documents pertinent to the Records Section of the Department. Direct
Supervision is received from Assistant Chief and Chief of Police.
Typical Duties:
- File all paperwork dealing with each case taken by the Department. This paperwork may
deal with the court disposition, seized property, impounded vehicles, and letters from
attorneys, etc. - Maintain criminal and civil records pertaining to police officers’ daily activities for the
department. - Responsible for case management of each case filed, to include modifying, updating,
inventorying cases in the computer system. - Provide necessary paperwork and/or photographs to requesting Prosecutor’s or Coroner’s
office. - Enter warrant information into the in-house computer system.
- Provide information regarding impounded vehicles and property to owners.
- Supply officers with necessary case files for court.
- Ensure juvenile files are separated and secure from adult files.
- Mail DUI paperwork to the State of Indiana when appropriate.
- Fax daily activity logs to other Hendricks County police agencies and to the news media.
- Answer and direct incoming phone calls on the administrative phone lines.
- Greet visitors, maintain good public relations with citizens, and provide general information to the public regarding department policies and procedures, and assist the public with acquiring police records and accident reports.
- Assist residents who are applying for handgun permits, to include fingerprinting, permit
receipt, limited background check, electronic transmittal of application, and mailing hard
copy of application with applicable fees to the State of Indiana. - Provide resource information, such as address locations, and any other public requests for
assistance, including Notary Public services. - Accountable for the monies received, on a daily basis, to include reports and preparation
of daily deposits. - Serve as receptionist for the Danville Police Department.
- Submit the UCR report each month to the FBI.
- Submit to the Auditor's Office each month a request for law enforcement fees paid by
violators through the court system. - Re-stock office supplies, i.e., paper, toner, etc., when needed.
- Conduct limited criminal background checks for the military and businesses.
- Lock main entrance doors at closing time, securing Records Storage area, and
fingerprinting equipment. - Personal Conduct - Display conduct on and off duty that holds a positive and professional
image within the department and the community. Abide by the Police Officer Code of
Ethics and Canon of Ethics. - Adhere to the rules and regulations of the Danville Police Department.
- Other Duties - The Records Clerk is to serve at the will of the Chief of Police to oversee
and assure completion of any and all projects and assignments designated by the Chief of
Police.
Knowledge, Skills and Abilities:
Knowledge of records management principles, methods, procedures and techniques. Knowledge
in the use of computers. Ability to establish standards, procedures and techniques for the effective
management of police records. Ability to supervise and provide training for others. Ability to
establish and maintain effective working relationships with the general public. Knowledge of
Business English, grammar and spelling. Ability to type.
Eligibility Requirements:
High School diploma or equivalent. Three years of progressively responsible experience in the
management of public records preferred.
Cause for Removal:
The Administrative Assistant serves at the will of the Danville Metropolitan Police Department
Police Chief.
