Part-time Service Advancement Program Coordinator

SUMMARY

The Part-time Service Advancement Program Coordinator is responsible for executing a range of administrative, operational, service and support activities for the Office of Institutional Advancement. This position coordinates the projects and services for all units reporting to the Office of Institutional Advancement including, University Relations, Alumni and the Welcome Center while maintaining confidentiality and integrity.

RESPONSIBILITIES

• Assist the Chief Advancement Officer in managing strategic relationships between the Office of the Chancellor, internal and external constituents including key stakeholders; assures that information and communication is in accord with processes and with the most effective operating model for the Office, including coordination with the Chief Advancement Officer’s calendars, schedule of agenda for recurring meetings, and planned speaking engagements
• Tracks and follows up on the progress of departmental initiatives and activities for the Chief Advancement Officer. Keeps the Chief Advancement Officer apprised of status and developments. Maintains staff personnel files, requisitions, and unit reports
• Constructs and assist with constructing and reviewing drafts of internal and external communications, and presentations for the Chief Advancement Officer; logging and tracking supporters in electronic donor database; distributing communications to stakeholders via donor software; interacting with external stakeholders via face-to-face meetings, phone calls, and email correspondences
• Assist with Ambassador Intake and student support services for the University’s Welcome Center. Serves as a backup for incoming calls in the Welcome Center as needed; receives and directs guests entering the Welcome Center as needed; provides reports, marketing logs, and tracking data to enrollment management as needed to ensure continuity of excellence in customer service to internal and external stakeholders are upheld
• Develops, directs and/or coordinates the preparation of special reports and documents for the Chief Advancement Officer, including annual and multi-year plans, strategic goals and objectives, status reports and action plans
• Assists with flow of inter-departmental communication and day-to-day operations between the Office of Institutional Advancement and other units within the division and across campus
• Organizes meetings (call for agenda items, create agenda, take minutes) organizes other meetings, events and social functions in collaboration with the Chief Advancement Office.
• Perform other duties as assigned

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Communication or related field
• Minimum five (5) years of work experience in college, university or similarly complex organization or an equivalent mixture of post-secondary education and relevant work experience.

PREFERRED QUALIFICATIONS:

• Master’s Degree in Communications or related field
• Experience reporting to senior management

TYPE: Part-time

COMPENSATION: $23,400

APPLICATION DEADLINE: Review of applications begins August 4, 2025 and continues until position is filled.

• The application can be filled out online at SUSLA's Application for Employment
• Please attach cover letter, resume, transcript(s), and three references to application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required.

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran’s status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.

As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX’s mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution’s community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively “ADA”), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System’s programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

-EOE-

Job Type: Full-time

Pay: $23,400.00 per year

Schedule:

• Monday to Friday

Work Location: In person