We’re hiring on behalf of a well-established construction and infrastructure group with over 60 years of operational excellence across excavation, aggregates, asphalt paving, civil engineering, and commercial development. The organization is seeking a reliable and detail-oriented Payroll Administrator to manage payroll processing across multiple companies, including union environments.
This is a critical role within the accounting department, supporting weekly and bi-weekly payroll runs, ensuring compliance with federal and state regulations, and managing union-specific reporting and documentation. The ideal candidate brings accuracy, discretion, and a strong understanding of multi-company, high-volume payroll processing.
Key Responsibilities:
Prepare and process weekly and bi-weekly payroll across multiple entities, including updates for pay changes, deductions, garnishments, benefits, and 401(k) contributions.
Manage and process special payroll scenarios including retroactive pay, commissions, bonuses, layoffs, and union settlements.
Prepare and submit monthly union reports and payment requests on schedule.
Generate and review federal and state payroll tax filings (941, 940, IL-941, IL-W3, W-2s, MSHA, etc.).
Coordinate with auditors by generating required payroll reports.
Maintain and update payroll settings and union rates in Viewpoint (under Controller supervision).
Organize and maintain payroll documentation, both electronic and physical, including all changes and verifications.
Monitor and respond to payroll-related correspondence via email, phone, and mail.
Perform other related duties as assigned.
Required Qualifications:
Associate’s degree in Accounting or 7+ years of payroll experience in lieu of formal education.
3–5 years of experience in union payroll environments, preferably in construction or heavy industry.
Proficiency with Microsoft Excel, Word, and Outlook.
Experience handling sensitive payroll information with discretion.
Experience processing payroll across multiple company entities.
Preferred Qualifications:
Bachelor’s degree in Accounting, HR, or related field.
CPP (Certified Payroll Professional) certification.
Familiarity with payroll operations in a construction environment.
Experience using Viewpoint payroll software.
