Are you a detail-oriented, motivated professional with a passion for numbers and organization? Are you looking for a meaningful role where your work supports public safety and service? The Hampden County Sheriff’s Office is seeking an enthusiastic, capable, and experienced Payroll Coordinator to join our dynamic team. In this vital role, you’ll be at the heart of our operations – ensuring employees are paid accurately and on time. You’ll be responsible for the preparation, calculation, verification, and timely processing of payroll, working with our Administration team at our Main Institution in Ludlow, Massachusetts. It’s a position that combines precision, problem-solving, and people skills in a mission-driven environment.
Hours: Monday-Friday, 7:30 a.m. – 3:30 p.m.
(Must be flexible to work other shifts including weekends and holidays as needed)
What You’ll Do:
- Compile and process time and attendance data from multiple sources
- Prepare payroll and maintain related personnel records
- Calculate wages and deductions using HRCMS and the MOBIUS system
- Work closely with department heads to verify payroll details
- Answer employee payroll inquiries and support staff with self-service systems
- Interpret collective bargaining agreements to ensure proper compensation
- Record updates to employee data, such as promotions, leave time, and pay changes
- Conduct audits, process bonuses, and prepare reports for internal and regulatory use
- Stay current with system updates and complete necessary payroll training
- Assist in onboarding and orienting new hires on payroll systems and processes
What We’re Looking For:
- Strong attention to detail and excellent organizational skills
- Ability to maintain confidentiality and handle sensitive information professionally
- Solid understanding of payroll systems and timekeeping processes
- Willingness to learn, adapt, and implement new payroll technologies
- Effective communicator who can collaborate across departments
- Prior payroll or finance experience preferred; government or unionized environment experience is a plus
Why Work With Us?
Working at the Hampden County Sheriff's Office means being part of a supportive team committed to public service. We offer a competitive salary and a comprehensive state benefits package, including:
- Excellent health, dental, and vision coverage
- Life insurance and long-term disability plans
- Paid holidays, vacation, and sick time
- Annual bonuses for performance and education
- Access to the Commonwealth of Massachusetts pension system, one of the best public retirement plans in the country
If you're ready to bring your skills to a respected law enforcement agency where your work truly matters, we want to hear from you.
Apply today and help keep our department running smoothly – one paycheck at a time.
REQUIREMENTS
- Associate’s degree in business preferred, or high school diploma, with a minimum of three to five years of experience in payroll, data entry and processing
- Strong working knowledge of computer database spreadsheets and Excel
- Working knowledge of Windows-based office applications including Microsoft Office
- Working knowledge of Massachusetts Human Resources Compensation Management System preferred
- Considerable knowledge of bookkeeping methods and principles
- Knowledge of human resources policies and procedures and their applicability to payroll operations including bargaining unit, compensation, benefit packages, recruitment and sick leave policies and procedures
- Ability to prepare operating and statistical reports
- Maintain known and accessible telephone number
- Valid driver’s license
The Hampden County Sheriff’s Office is not your average law enforcement agency.
Behind the walls of our facilities in Western Massachusetts, our firm but fair approach to corrections has been emulated across the country and changed countless lives for the better. We provide empathy and opportunity to all who come under our care and custody with the aim of uplifting individuals and their families.
In the community, Sheriff Nick Cocchi’s ‘never say no’ attitude has evolved the field of community policing, bridging the divide between residents and unmet needs in our neighborhoods. You’ll find our dedicated staff in the parks, on the waterways, in our schools and on the streets to be a positive, proactive partner for the public good.
If you want to work with a group of people dedicated to making the world a better place, consider joining our team!
