Project Coordinator

Join PBS Engineers And Help Us Transform The Industry

Are you a driven professional seeking new challenges while advancing your career? PBS Engineers is looking for talented individuals to join our team and help us deliver exceptional service to our clients. If you thrive in a collaborative environment and are passionate about providing top-tier engineering solutions, you belong at PBS.

As a dynamic firm committed to quality and excellence, we see our team as a family and prioritize the professional growth of each member. Our unwavering dedication to superior engineering has earned us extensive experience across diverse market sectors. With offices in San Dimas (Headquarters), San Diego, Orange County, Los Angeles, Santa Clara, and Houston, our engineers work closely with our Principals to provide personalized service to every client.

At PBS, we foster a unique workplace culture where employee well-being and satisfaction are at the heart of our mission. By investing in our engineers, we empower our team to excel together, strengthening our position as a leader in consulting engineering. We’re ready to invest in you—let’s grow and lead the industry together!

Visit www.pbsengineers.com for more information on our dynamic team.

Our mission at PBS is to ‘provide WOW through service’ via our personalized solutions and hands-on approach. We request that the following PBS Core Values be upheld to support our continuous growth and that you commit to embracing these fundamental principles

• Work Hard, Play Hard
• Be Better Than You Were Yesterday
• Supporting Team Member Excellence & Happiness
• Go the Extra Mile, and Then Some
• Build Lasting Relationships and a Family Spirit
• Be a Speed Boat

Mid-level Electrical engineer Roles and Responsibilities

The Project Coordinator plays a key role in supporting the successful execution and delivery of mechanical, electrical, and plumbing (MEP) engineering projects. This position is responsible for assisting project managers and engineering teams with coordination, scheduling, document control, and communication across disciplines and with clients. The Project Coordinator ensures project tasks are organized, deadlines are tracked, and documentation is complete throughout the project lifecycle from initiation to closeout. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and a commitment to supporting project excellence and consistency across all phases of work.

Key Responsibilities:

1. Project Coordination & Documentation:

• Assist project managers in coordinating project activities from initiation through closeout.
• Maintain and organize project documentation, including contracts, submittals, RFIs, meeting minutes, and change orders.
• Support the preparation of proposals, reports, and presentations as needed.
• Track deliverables and follow up on outstanding action items with internal teams and external partners.

2. Scheduling & Workflow Support:

• Support the development and maintenance of project schedules.
• Monitor key project milestones and deadlines, ensuring tasks are completed on time.
• Help manage resource allocation tracking and coordinate internal team availability for project needs.
• Track financial performance of projects.

3. Client & Team Communication:

• Act as a communication liaison between project managers, engineering staff, clients, and subconsultants.
• Assist with scheduling and coordinating internal and external meetings and project reviews.
• Help manage incoming client requests, updates, and documentation.
• Support negotiation of scope and fees.

4. Reporting & Project Tracking:

• Utilize internal systems to track project status, proposals, budgets, and opportunities.
• Prepare project status reports, metrics, and summaries for internal leadership reviews.
• Support the QA/QC process by ensuring all materials meet internal standards and are reviewed before submittal.

5. Process & Standards Support:

• Contributes to the development and refinement of internal templates, tools, and workflows for project tracking and delivery.
• Maintain up-to-date records in line with internal standards and client expectations.
• Help identify opportunities to improve coordination and efficiency in project execution.

Qualifications:

Education:

• Bachelor's degree in Engineering, Project Management, Construction Management, Business Administration, or related discipline.
• Project management coursework or certification is a plus (e.g., CAPM, PMP prep, or equivalent).

Experience:

• 5+ years of experience in an AEC or engineering firm in a coordinator, project assistant, or similar role.
• Experience with working with project management software and tools
• Familiarity with MEP projects, industry terminology, and project lifecycles is preferred.

Skills & Competencies:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management software (e.g., Unanet, Smartsheet, MS Project) is a plus.
• Ability to work collaboratively across multiple teams and disciplines.
• Proactive and adaptable mindset, with a desire to grow professionally in the AEC industry.
• Outstanding communication and interpersonal skills with the ability to influence, lead, and negotiate effectively.
• Proactive approach with a commitment to achieving project excellence and organizational goals.

Working Environment:

• Office-based role with occasional site visits as required.
• Collaborative team environment within a fast-paced, dynamic engineering firm.

Compensation: Competitive salary commensurate with experience and qualifications.

Benefits: Comprehensive benefits package including health insurance, retirement plan, professional development opportunities, and paid time off.

Equal Opportunity Employer: PBS Engineering is committed to fostering a diverse and inclusive workplace and welcomes candidates from all backgrounds to apply.