Overview
We are seeking a highly organized and proactive R&D Administrative Coordinator to provide high-level administrative support to the leadership of our R&D Engineering Department. This role requires exceptional communication, organizational, and problem-solving skills, as well as a deep understanding of technical and project-oriented environments. The ideal candidate will thrive in a fast-paced, global engineering setting and contribute to the success of cross-functional teams.
Duties
- Provide comprehensive administrative support to R&D Engineering leadership, including calendar management, travel coordination, meeting scheduling, and expense reporting.
- Coordinate and prepare materials for internal and external meetings, presentations, technical reviews, and workshops.
- Manage department communications, including drafting emails, memos, and announcements.
- Handle sensitive information with a high level of confidentiality and discretion.
- Maintain organization of department files, technical documents, and design data.
- Facilitate communication and collaboration across engineering teams.
- Support onboarding of new team members within the R&D department.
- Liaise with global counterparts to coordinate meetings across time zones and support global engineering initiatives.
- Proofread presentation materials, organization charts, reports, and letters
- Coordinate meeting schedules, maintain daily calendars, and schedule internal and external meetings
- Prepare confidential correspondence and maintain confidential files.
- Maintain files, order supplies and type correspondence and reports.
- Review incoming correspondence.
- Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
- Handle department purchases while using independent judgement for cost saving opportunities
Requirements
- Minimum 5 years of experience in an executive or administrative assistant role; experience supporting engineering or technical departments strongly preferred.
- Minimum of high school diploma required. Associate’s degree preferred.
Join us as we push the boundaries of innovation in our industry. If you are passionate about research and development and eager to make an impact, we encourage you to apply.
Job Types: Full-time, Contract
Pay: $25.00 - $29.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
