DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure.
The Geotechnical Sales Coordinator plays a key role on the sales team by providing support to the sales team including the department Sales Managers and Project Managers to ensure that ongoing projects are completed on-time and under budget.
ESSENTIAL FUNCTIONS
- Generate and process sales quotes and sales orders.
- Release instruction to warehouse/s for sales order shipments
- Generate PO’s for non-stock special order items related to sales orders
- Process PO’s once received and approve vendor invoices for payment
- Verify all orders and change orders have an acceptable DYWIDAG commercial agreement in place and proper sales tax exemption certificates are on file (if applicable).
- Collect required project documentation including, tax details, lien or bonding documentation, certificates of insurance, etc.
- Assist with submittals (cut sheets, mill certs, etc.) to customers as needed.
- Attend inquiries from customers on Orders as needed.
- Create and maintain Job Progress Reports in internal tracking system to ensure accuracy.
- Maintain constant communication with customer during order execution and delivery.
- Monitor customer order progress, taking responsibility that order is delivered to customer’s satisfaction.
- Communicate professionally and effectively with internal and external project stakeholders in a timely manner.
- Maintain accurate data in ERP System.
- Generate accurate invoices for all shipments and services in a timely manner.
- Review monthly equipment rental report and invoice leased equipment as defined in the lease agreement.
- Document collection and process invoice credits as needed.
- Maintain project filing system electronically.
- Run monthly sales department reports as needed.
- Research job and order archives as needed.
- Assist finance in closing jobs as needed
- Assist in documentation for Standard Operating Procedures.
- Performs other related duties as assigned.
REQUIRED EDUCATION AND EXPERIENCE
- Associate's degree or three to five years related experience and/or training; or equivalent combination of education and experience.
- 2-3 years of construction project coordination and/or contracting experience preferred.
- Experienced with MS Office - Word, Excel, and Outlook.
- Experienced with sales and customer service skills.
- Experience with Certified Payroll a plus.
- Experience with Navision ERP system a plus.
COMPETENCIES
- Ability to learn quickly and perform in a high-pressure and fast-paced environment.
- Strong attention to detail in all facets of the required duties.
- Ability to quickly learn and utilize ERP or other database systems.
- Must be self-starter, efficient, and organized.
- Ability to respond to common inquiries or project challenges from customers.
- Ability to effectively write correspondence and present information to management, other employees, and customers.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, weights, volume, and common conversions.
- Ability to work with various currencies.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of instructions in written and diagram form and deal with several abstract and concrete variables.
- Ability to manage multiple tasks at one time.
TRAVEL REQUIREMENTS
- Travel may be required on occasion.
PHYSICAL DEMANDS
- Prolonged periods of sitting, standing, laptop use, etc.
- Must be able to lift 15 lbs.
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Join our 1,500+ specialists working across 10+ sectors in more than 50 countries!
What else do I need to know?
Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.
We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.
If this opportunity sounds like the right fit for you, please apply today.
