Posting Summary
Working Title
Student Affairs Administrative Assistant
Role Title
Role Code
FLSA
Nonexempt
Pay Band
Position Number
282W0062
Agency
Piedmont Virginia Community College
Division
Piedmont Virginia Community College (Div)
Work Location
Albemarle - 003
Hiring Range
$16.87 - $20.00/hour
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Typically, 11:30am-7pm, Monday-Thursday. Hours may be adjusted during non-peak times between semesters. This is a part-time non-exempt position providing services in-person, for current and potential students, PVCC faculty, and college visitors.
Sensitive Position
No
Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Student Affairs Administrative Assistant (Part-Time)
Department: Student Affairs
Employment type: Part-time (wage), no benefits, 29 hours or less per week
Position Purpose: The Student Affairs Administrative Assistant will serve as the primary point of contact for students, faculty, and visitors at the integrated service hub located in the new Bolick Center. This hub supports multiple departments within the Student Affairs Division. Key responsibilities include answering phones and directing inquiries, welcoming guests to the building, and scheduling appointments for students.
The position also provides evening administrative support to students, staff, and adjunct faculty teaching courses that begin after 5:00 p.m. Additionally, the Administrative Assistant will offer general administrative and clerical support for the division, including assistance with Student Affairs initiatives, programs, and events.
Position Purpose: The Student Affairs Administrative Assistant will serve as the primary point of contact for students, faculty, and visitors at the integrated service hub located in the new Bolick Center. This hub supports multiple departments within the Student Affairs Division. Key responsibilities include answering phones and directing inquiries, welcoming guests to the building, and scheduling appointments for students.
The position also provides evening administrative support to students, staff, and adjunct faculty teaching courses that begin after 5:00 p.m. Additionally, the Administrative Assistant will offer general administrative and clerical support for the division, including assistance with Student Affairs initiatives, programs, and events.
This role reports to the Administrative Assistant to the Deans of Enrollment Services and Community Partnerships and Student Support and works closely with other administrators and staff across the Student Affairs Division.
Duties and Responsibilities:
- Provide direct services to current and potential credit and non-credit students, including admissions, enrollment, and records support.
- Respond to phone messages and emails with promptness.
- Participate in student outreach and calling campaigns.
- Schedule student appointments with Student Affairs staff as well as other college personnel.
- Disseminate division and college information accurately.
- Positively greet students, potential students, and visitors and serve as the first point of contact for the college.
- Respond to general college questions and concerns by current and potential students.
- Communicate concerns/issues to other college and division staff when necessary.
- Work collaboratively with other divisions and departments on campus.
- Assist with the coordination of enrollment events, information sessions, and open houses.
- Reserve rooms for trainings and other programs.
- Assist other areas of Student Services with program administration through clerical and administrative support.
- Assist full-time and adjunct faculty after regular business hours, including providing administrative support.
- Provide support to students after regular business hours, including appointment scheduling and referrals to other college services.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Excellent communication skills, both written and verbal.
- Organizational skills.
- Excellent customer service skills.
- Working knowledge of basic computer applications and software.
Additional Considerations
- Community college experience.
- Experience in front-facing or client serving positions.
- Experience working with a diverse student population.
- Ability to multi-task effectively.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
minimal
Posting Detail Information
Posting Number
WGE_2589P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/17/2025
Job Close Date
07/06/2025
Open Until Filled
Agency Website
pvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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