Division Name: Student Affairs
Department: Dean of Students
Job Summary
The Program Coordinator manages the annual registration and classification processes of student organizations, coordinates and implements student organization advisor training, and administers support services and organizational development trainings/programs for student organization leadership. This position coordinates the involvement fairs and student leader/organization recognition and manages the Student Involvement Center including resources, staffing, utilization, and outreach programs. Other duties include assessing policies and procedures related to registered student organizations and assisting with the planning and implementation of Festival ISU and Winter Fest. The Program Coordinator will demonstrate an openness to connect with students and campus/community partners to support diverse, equitable, and inclusive student engagement opportunities.
Additional Information
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
For more University Benefit information: https://hr.illinoisstate.edu/benefits/
Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/
Salary Rate / Pay Rate
$46,000 - $50,000 annual, combined with an excellent benefits package
Required Qualifications
- Bachelor's or equivalent degree conferred prior to the position start date.
- One year of experience serving as a leader in a student organization.
*Note: Master’s degree in an area consistent with the duties or the position may be substituted for this work experience. Master’s degree must be conferred prior to start date.
Preferred Qualifications
- Master's degree in higher education administration, college student personnel administration, counseling, or a related field.
- Experience advising student organizations and event planning for college students.
- Experience working with a diverse student population.
Work Hours
Core Hours: 8:00am-4:30pm Monday through Friday, with frequent evenings and weekends
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
- Effectively communicate on a daily basis.
- Remain at a workstation for extended periods.
- Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date
September 2025
Required Applicant Documents
Resume
Cover Letter
Reference List - Three professional references
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant Documents
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be emailed, faxed, or mailed to Human Resources by the application deadline:
Email: [email protected]
Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants
Kira Shelton
Human Resources
[email protected]
(309) 438-2120
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
