Project Administrator

Project Administrator (Construction)

Job Summary

Support construction project teams by managing documentation, coordinating stakeholders, and tracking schedules to ensure smooth project execution and compliance.

Responsibilities

• Provide administrative and coordination support to project teams to facilitate daily construction activities
• Prepare, maintain, and organize project documents, records, reports, correspondence, and submissions to ensure accuracy and accessibility
• Assist in processing project documentation including purchase orders, delivery orders, work orders, progress claims, and variation orders to support project workflows
• Coordinate communication and information flow with Project Managers, Project Engineers, subcontractors, suppliers, and other departments to align project efforts
• Track project schedules, manpower deployment, materials usage, and site documentation to monitor progress and resource allocation
• Prepare meeting minutes, progress updates, and other project reports to keep stakeholders informed
• Ensure proper filing, updating, and accessibility of project documents for audit and reference purposes
• Perform general administrative duties and other project-related tasks as assigned by the Project Manager

Preferred competencies and qualifications

• Diploma or relevant qualification in Business Administration, Construction Management, or related field
• 1–3 years of project administration experience in construction or engineering industry preferred
• Familiarity with construction documentation and project coordination preferred
• Proficient in Microsoft Office applications, especially Excel and Word
• Strong organizational, communication, and coordination skills demonstrated through managing multiple tasks and meeting deadlines in fast-paced environments
• Ability to work independently and handle multiple priorities effectively
• Fresh graduates with relevant qualifications and a positive attitude are encouraged to apply

Other Information

• Salary range: $2800.00 to $3500.00

Only shortlisted candidates will be notified