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Principal Project Timekeeper

Pasadena, Texas, United States23 days ago
Principal
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Job description

Responsible for maintaining an accurate account of hours worked on all employees for a project site. Duties include completing timesheets, posting, balancing, labor distributions, recaps, computation of wages and adjustments, and preparation of payrolls. Also responsible for recording maintenance and project payroll reports as required and closing a payroll.

Specific Job Duties:

  • Print out the daily e-mailed time sheets
  • Print out Pedulum time clock time card report
  • Update and print daily admin/mgmt../safety time sheet
  • Balance daily worked and non-worked hours using weekly hours recap, time card report, and timesheets.
  • Enter time daily by work orders or confirmation number from timesheets into Albemarle SAP system.
  • Print and balance hours from Albemarle SAP by making a pivot table.
  • Check Pivot table off to RECAP.
  • Send all supervisors their own recap to insure the hours that were paid for everyone is right and for them to keep up with the OT.
  • Weekly check off hours from Albemarle SAP to Recap for everyone as a double check before sending to office manager for Upload
  • Weekly prepare excel upload spreadsheet for Maintenance and Capital payrolls, that I send to office manager.
  • Print the daily Albemarle time sheets that are e-mailed to me. Enter these hours into Albemarle SAP. No need to run a report to balance hours.
  • When we get new hires ( PO, Maintenance and Capital) I added them to:
    • Email Brown and Root HR for new hires Employee id’s
    • SAP ( On Maintenance and Capital)
    • Time clock
    • Hand scanner
    • Org chart
    • Employee list
    • Vacation list
    • Dupont list
    • Employee roster with rates (PO and Maintenance)
    • Emergency contact
    • RECAP ( Maintenance and Capital)
    • On-boarding ( Maintenance and PO)
  • Per site manager’s request occasionally print out and laminate important documents.
  • As needed, send office supply orders to office manager.
  • Distribute office supplies to requestors.
  • Manage office supply cabinet.
  • Maintain the supplies for the network copier/printer. As needed change the toner cartridges and other print cartridges.
  • Assist employees with questions or provide contact info or forms for direct deposit, W-4 changes, 401K and stock plan, applying for short term disability or medical leave, benefits, etc.
  • As needed prepare boxes for off-site storage for documents or folders for payroll, accounting, reporting, employee files, etc.
  • Update all Maintenance Vacation when an employee fills out a vacation form
  • When an employee leaves/Term:
    • Fill out a Pan form and send it to Site manager to get his approval.
    • Send it to B&R HR
    • Delete from the reports and systems below:
      • Employee Roster (PO and Maintenance)
      • Clock
      • Handscan
      • Org Chart
      • Employee List
      • Emergency Contact
      • RECAP ( Maintenance and Capital)
      • Vacation
    • Pan forms are filled out and sent to B&R HR for
      • Rate changes
      • Return to work
      • Title changes
    • Take on the responsibility and duties of office manager when they are out sick or on vacation.

    • Skills mentioned

    Brown & Root
    Construction
    Pasadena, Texas, United States
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