Regulatory Affairs Manager

The Regulatory Affairs Manager is responsible for managing the day-to-day regulatory compliance activities for Calbee America’s products, packaging, ingredients, and manufacturing operations. This position supports regulatory strategy through the execution of label reviews, specification management, certification programs, supplier compliance activities, and regulatory documentation. The Regulatory Affairs Manager partners closely with R&D, Quality Assurance, Marketing, Operations, Procurement, Packaging, and external suppliers to ensure compliance with applicable FDA, USDA, FSMA, Canadian, and international regulatory requirements while supporting business growth and innovation. The role serves as a key resource for regulatory guidance, audit readiness, product commercialization, and certification maintenance. This position is a key member of the Calbee America Corporate Quality Department and reports directly to the Director of Compliance and Regulatory Affairs.

Essential Responsibilities

Regulatory Compliance Management

Support the implementation and maintenance of Calbee America's regulatory compliance programs.

Monitor and interpret applicable FDA, USDA, FSMA, state, Canadian, and international regulatory requirements.

Assist in evaluating regulatory impacts of new products, ingredients, packaging changes, and process modifications.

Maintain awareness of emerging regulatory trends and communicate potential business impacts to management.

Assist in preparing responses to regulatory inquiries and customer requests.

Labeling Review & Product Compliance

Conduct regulatory review and approval of product labels, packaging artwork, ingredient statements, allergen declarations, and Nutrition Facts Panels.

Verify compliance of product claims, including structure/function claims, nutrient content claims, organic, Non-GMO, Kosher, Gluten-Free, and other certification claims.

Partner with Marketing and Packaging teams to ensure compliant labeling throughout the graphic approval process.

Support product commercialization by reviewing formulas, processing methods, and ingredient documentation.

Specifications & Documentation Management

Maintain ingredient, packaging, finished product, and supplier specifications within company systems.

Review and approve technical documentation including Certificates of Analysis, product specifications, ingredient statements, and technical data sheets.

Ensure accurate maintenance of regulatory records and product documentation.

Support customer, retailer, and certification body information requests.

Supplier & Co-Manufacturer Compliance

Support supplier qualification and approval activities.

Review supplier regulatory documentation, certifications, and quality agreements.

Assist in managing compliance requirements for co-manufacturers, ingredient suppliers, and packaging vendors.

Follow up on corrective actions resulting from supplier audits and compliance assessments.

Certification Program Administration

Coordinate and maintain third-party certification programs including:

Non-GMO Project

Kosher

Organic

Gluten-Free

Other customer or regulatory certifications as required

Prepare certification documentation and support annual renewals and audits.

Serve as a primary contact for certification agencies and certification-related inquiries.

Audit & Inspection Support

Support readiness for FDA inspections, SQF audits, customer audits, and other regulatory assessments.

Assist with collection and preparation of regulatory records during inspections and audits.

Participate in corrective action development and verification activities.

Cross Functional Collaboration & Training

Provide regulatory guidance to R&D, Marketing, Operations, Procurement, and Quality teams.

Support training initiatives related to food labeling, regulatory compliance, and certification requirements.

Participate on product development and commercialization teams to ensure regulatory compliance throughout project execution.

Assist with regulatory communication requests from Calbee Global and international affiliates.

Qualifications

Bachelor's Degree in Food Science, Regulatory Affairs, Chemistry, Microbiology, Nutrition, or related scientific field required.

Advanced degree or Regulatory Affairs Certification (RAC) preferred.

Maintain 5-8 years of progressive experience with regulatory affairs, food compliance, labeling, or food safety experience within the food and beverage industry.

Extensive hands-on experience with FDA food labeling regulations, FSMA requirements, and certification programs.

Experience supporting audits, inspections, and certification programs.

Experience working with ingredient suppliers, packaging suppliers, and contract manufacturers.

Strong knowledge of FDA Food Labeling Regulations, FSMA, Allergen Labeling Requirements, Nutrition Facts Regulations, Non-GMO, Kosher, Gluten-Free, and Organic standards.

Excellent attention to detail and document management skills.

Strong project management and organizational abilities.

Excellent interpersonal, communication, and collaboration skills with a strong team-oriented approach

Proficiency with Microsoft Office and specification/document management systems.

PCQI or HACCP certified highly preferred

Completion of FSVP and SQF training course is a plus