Administrative Assistant

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do.

We are seeking an Administrative Assistant to join our team.

Earn: $19.50/hour.

Position Details:

This is a clerical position which requires clerical work, computer skills, knowledge of general job-related office duties. The position requires the ability to effectively communicate with all relevant staff. Work is performed under the direction of the Administrator.

Responsibilities/Skills Include: 

1. Analyzes and organizes office operations, filing systems, requisition of supplies, meeting minutes and other clerical services.
2. Payroll liaison
3. Ability to handle confidential information with discretion and diplomacy
4. Ability to maintain a professional demeanor and appearance to reflect proper image for Merakey and the board members, medical staff, community leaders and fellow employees.       
5. Good organization and communication skills 
6. Nursing/agency staff scheduler.  Maintains and approves vacation, personal time for staff nurses under department guidelines.
7. Maintains medical charts in compliance with regulatory standards. Daily copying and filing of all medical appointments after reviews.
8. Schedule appointments for residents and coordinate with Program Lead and resolve scheduling issues
9. Maintains original insurance cards and ensures copies are available for all medical
   appointments and copies are sent to providers with each visit.
10. Develop and maintain appointment tracking for all appointments using EXCEL/AVATAR. Create forms as needed
11. Schedule in house clinics and x-rays. Assist consultant as needed.
12. Short procedure and Dental coordinator including making appointments, coordinating clearances for surgery, send out consents, tracking consents and distributing specialized pre-admissions instructions.
13. Report to nursing management daily on appointments kept, missed and packets returned.
14. Maintain list of outstanding reports/results/labs and call until received
15. Copying and distribution of all appointment paperwork
16. Notifying parents of appointments as requested
17. Obtain needed referrals for appointments
18. Monthly meetings with nursing management and involved teams to review outstanding appointment issues, compliance with documentation of next steps for resolution.
19. Duties as assigned.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

The ideal candidate will possess the following qualifications:

• High School diploma/GED Required
• Ability to use computer and Microsoft product

• A valid driver's license is required.
• 1 - 3 years experience in clerical work
• Experience with IDD/human preferred