Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with a focus on supporting daily office operations. This role requires proficiency in various office software and the ability to manage multiple tasks efficiently. As an Administrative Assistant, you will be the first point of contact for clients and visitors, ensuring a welcoming environment while providing essential administrative support.
Responsibilities
- Manage front desk operations, including greeting visitors and handling inquiries
- Operate multi-line phone systems to direct calls and take messages
- Maintain organized filing systems for easy access to documents
- Perform data entry tasks with accuracy and attention to detail
- Assist with calendar management and scheduling appointments
- Provide customer support through effective communication and problem-solving
- Utilize Microsoft Office Suite and Google Workspace for document creation and management
- Proofread documents for accuracy before distribution
- Support bookkeeping tasks as needed, including invoicing and expense tracking
- Collaborate with team members to streamline office processes and improve efficiency
Experience
- Previous experience in an administrative role is preferred, with a focus on office management or clerical duties
- Familiarity with QuickBooks is a plus, particularly for bookkeeping responsibilities
- Bilingual candidates are encouraged to apply, enhancing communication with diverse clients
- Strong computer skills are essential, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools
- Excellent organizational skills with the ability to manage time effectively in a fast-paced environment
- Experience as a dental receptionist or medical receptionist is advantageous but not required
- Demonstrated phone etiquette and customer service experience are crucial for success in this role
If you are a proactive individual who thrives in a dynamic work environment and possesses the necessary skills, we invite you to apply for this exciting opportunity as an Administrative Assistant.
Job Types: Full-time, Part-time
Pay: $17.00 - $22.00 per hour
Expected hours: 35 – 50 per week
Work Location: In person