H.O.A. Property Management firm seeks an Adminstrative Assistant that is a multi-task-oriented individual who can greet clients, answer incoming phone calls, assist managers with clerical tasks and miscellaneous office responsibilities.
Duties include processing permits and applications, assisting the accounting department with data entry, filing, and creating spreadsheets. The successful candidate will possess a high proficiency level in Microsoft Word and Excel, have strong interpersonal skills, and excellent written and verbal communication skills.
Responsibilities and Duties
- Manage Board of Directors and Community Relations
- Attend all contracted client meeting
- Create Board of Directors agenda and packets
- Responsible for assisting Manager with all Board of Directors meetings, and correspondence.
- Take resident calls/emails and determine appropriate action.
- Conduct community and common area inspections of the property.
- Manage and submit charge-backs for the association.
- Manage vendor relations. Assisted in creating the scope of work and managed the bidding process.
- Meet with vendors on-site and provide comparative bids to the Board, and make recommendations as appropriate.
- Manage special projects as directed by the Community Manager
- Review and respond to communications to and from association members and the Board.
- Manage payments and receipts for the association. Authorize and code payment of invoices.
- Follows company processes and procedures.
- Complete any other tasks or projects assigned by the Community Manager.
- Demonstrate effective communication skills consisting of oral, written, and listening skills.
- Collaborative decision-making, relationship-building, and problem-solving skills.
- Ability to draft correspondence and respond to inquiries and resident concerns effectively and independently
Qualifications and Skills
- Demonstrate organizational skills and time management abilities
- Must be able to answer and place telephone calls independently.
- Able to attend and actively participate in monthly board meetings as required.
- Must be able to independently inspect common area property owned by HOA clients.
- Basic knowledge of Microsoft applications.
Hours of Operation would be Monday-Friday.
Pay range: $17.00 to $19.00 per hour based on industry experience.
Please do not call or email about the status of your employment application. Unfortunately, because of the volume of applications we receive, we cannot give status updates. Still, if you are invited for an interview, the manager will contact you directly for that position.
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Application Question(s):
- Position will have hours of Monday-Friday from 8 am to 5 pm. Will this be an issue?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Word: 3 years (Required)
- Time management: 1 year (Required)
- Office: 1 year (Required)
- Property management: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Sugar Land, TX 77479 (Required)
Ability to Relocate:
- Sugar Land, TX 77479: Relocate before starting work (Preferred)
Work Location: In person