Benefits
- Competitive Pay
- Generous Paid Time Off
- Holiday-Off
- Flexible working hours
- Career Growth Opportunities
- Supportive and Collaborative Team Environment
Job Summary
Branch Services is seeking a highly organized and dependable Business Office Assistant to lead our front office operations with a strong focus on accounting support, scheduling, and reception duties. This role plays a critical part in ensuring smooth daily operations by managing schedules, maintaining accurate financial records in QuickBooks Online, and office.
Key Responsibilities
Accounting (QuickBooks Online)
- Enter bills, receipts, and scan document into QuickBooks Online
- Reconcile accounts and assist with basic monthly financial reporting
- Track payments, invoices, and assist with expense documentation
- Weekly Payroll Hours Computation
Scheduling
- Create and update staff and participant schedules in ShiftCare
- Monitor shift coverage and assist with schedule changes and conflicts
- Coordinate scheduling needs with program managers and team leads
Reception & Office Support
- Manage front desk sign-in using Greetly
- Respond to general inquiries via phone and email
- Order and track office supplies and equipment as needed
Qualifications
- Experience in bookkeeping and data entry
- Prior experience with scheduling (preferred)
- Strong customer service and communication skills
- Highly organized with excellent attention to detail
- Ability to handle multiple tasks and prioritize effectively
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Friendly, professional demeanor at all times
- Problem solver, quick learner, motivated by continuous growth
- Team player who loves challenges and learning new things
Preferred but not required:
- Business Administrative/Accounting/Finance Degree
- 4 year degree
- Thrives in dynamic environments
Job Type: Full-time
Pay: $28.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person