Director, Facilities

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Summary:

Vaxcyte is looking for an energetic and talented individual to join Vaxcyte’s Facilities organization. The primary function of this Director-level position is to lead Facilities operations and site services for Vaxcyte’s Headquarters and to develop and maintain global security programs and policies. This position will manage and grow a high-performing and service-centric team comprised of full-time employees, contingent workers and 3rd party partners. Beyond functional and technical experience, the primary keys to success for this role focuses on relationships, culture, trust, forward thought, and operational excellence. This position reports to the Senior Director Facilities and will work out of Vaxcyte’s San Carlos office.

Note: rotational, shared 24x7 on-call support is required of this role.

Essential Functions:

• Partner closely with the Director of Lab Operations to establish, monitor and maintain the labs and all lab equipment.
• Support planning oversight for the installation of lab equipment.
• Help cultivate a culture of compliance with job-appropriate policies, procedures and training.
• Collaborate, develop and evolve a rolling 3-5 year strategic Facilities roadmap for Vaxcyte’s HQ and associated spaces.
• Develop and maintain oversight of Vaxcyte’s global security program. This will include the development of access controls, oversight of Security for Vaxcyte’s HQ in San Carlos, develop visitor/vendor management protocols and practices and any governance documents/polices required under a global security envelop.
• Plan and co-lead relocations, expansions and redesign initiatives.
• Oversee ongoing space planning and assignment move/add/change efforts.
• Manage site functions as assigned.
• Establish and maintain 24x7 on-call schedule, site lead roster and emergency call tree for Facilities team.
• Help drive key processes and systems related to Facility operations to ensure they are integrated and monitored.
• Develop building and equipment standards, including Basis of Design for labs and office spaces to support future growth and development
• Implement and maintain an Integrated Workplace Management System (IWMS).
• Maintain master calendar for required inspections, preventative maintenance, submissions, renewals, and (re)certifications via Facilities Computerized Maintenance Management System (CMMS). CMMS will be the master database for the general facilities including the Labs and lab equipment.
• Establish and operationalize strategic relationships with key external partners.
• Lead, coach and manage a high-performing Facilities team with a focus on career growth.
• Help nurture and grow workplace engagement through creative Facilities solutions.
• Liaise regularly with property managers, external agencies and key 3rd party partners.
• Engage regularly with employees and business partners to forge relationships and build trust.
• Operationalize and/or automate Facilities functions for improved consistency and efficiency.
• Support the development of procedures that comply with appropriate cGxP and other statutory requirements.
• Manage Vaxcyte HQ Facilities projects and serve as SME for cross-functional and enterprise initiatives.
• Establish functional KPI’s and report regularly on performance against metric/measure targets.
• Create a customer-centric Facilities support capability built upon solid process and technology.
• Work with IT and business partners to identify, implement and evolve Facilities systems.
• Partner closely with Finance to establish, monitor and maintain Facilities budgets.
• Plan, oversee and track Facilities-related procurement; help optimize procurement process.
• Serve as Facilities SME and point of contact during audits.
• Assist with Vaxcyte’s emergency and continuity planning with ongoing table-top exercises.
• Support troubleshooting and perform minor repairs in office and laboratory settings.
• Member of Emergency Response Team.

Requirements:

• BS in Engineering or similar technical-related degree, with 12 years Facilities experience in the life sciences industry, biotech preferred. 5+ years’ people-management experience required. Other combinations of education and/or experience may be considered.
• Project management experience with office and lab builds; manufacturing a plus.
• Expert-level proficiency with facilities and lab systems such as BMS, CMMS, ELN/LIMS.
• Proficient, hands-on experience with biotech facility and laboratory instruments and equipment.
• Relentless focus and passion around process improvements (efficiency and automation).
• Fluent in Facilities-related statutory/regulatory requirements for a public life sciences company.
• Proficiency developing and managing corporate EH&S programs.
• Compete training and maintain training qualifications for ERT
• Practical experience with system/equipment qualification plans and protocols.
• Ability to thrive in a highly dynamic and fluid environment where priorities may quickly change.
• Excellent communication, customer service and relationship skills are an absolute must.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.