This position reports directly to the head coach and has responsibility for the fundamental functional needs of the USF Lacrosse program, while adhering to all NCAA, Conference, and institutional rules and regulations. Duties and responsibilities include but are not limited to: Executive assistant to the head coach, program communications coordinator, logistics and scheduling, community partnership engagement, fundraising, team travel, game day operations, on campus recruiting. Liaison for compliance and academics. Liaison for external relations and branding. Recruitment and oversight of auxiliary personnel. Business originator-fiscal management of team expenses and other administrative functions needed to maintain effective operations of an Division 1 intercollegiate women’s lacrosse program. Strengths in organizational, strategic, operational, and intrapersonal skills is necessary. Experience with lacrosse, social media and fan engagement is desired.
Daily Operations - Work with coaching staff with the flow of daily correspondence and day-to-day operations of running a Division 1 program. Manage schedule, travel, and communications for head coach. Responsible for ATH general program email. Responsible for team communications, scheduling, and onboarding new student-athletes. Work with nutritionist, S&C, and ATC for all team needs. Coordinate team building/bonding, leadership meetings and documentation. Help with recruitment and fulfillment of duties for managers or those in auxiliary roles. Budget items related to ordering, organization of team expenses, travel requests, expense reports, cash advances, and P-card
reconciliation of statements and receipts. Work with head coach to develop short and long range planning and efficiency.
Recruiting - Assist recruiting coordinator with all duties related to official and unofficial visits of recruits including, but not limited to hotel/travel accommodations,
meals, scheduling meetings, tours, itineraries, compliance approvals, academic approvals, preparing folders, photo shoots, and all necessities and logistics for events,
entertainment, prospect days/camps
Game Day Operations and Travel Coordinator - Coordinate all logistics related to game day with our events team. Coordinate team travel logistics: hotel, meals,
itineraries.
External liaison- Community Engagement, partnerships, social media support, branding oversight, fan engagement, player ambassador program, promotions,
fundraising, enhancing U program, produce a fall and spring team newsletter
Compliance and Academic Liaison- Execute duties related to compliance logistics- practice logs, meetings, recruiting logs, and helping to player academic needs and communications, recruiting on campus approvals. Academic Liaison- support requests needed to fulfill academic requirements of players, onboarding of new SA, or recruiting needs
Other duties as assigned
Minimal Qualifications: This position requires a Bachelor's degree from a regionally accredited institution and two years of relevant experience in coaching, athletics operations or athletics management; or the equivalent combination of education and experience
Preferred Qualifications: Experience with NCAA Div I sports operations; Experience with lacrosse, social media and fan engagement
Criminal History Background Check- Level 1
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.