Job Description
Eccalon is seeking an Executive Administrative Assistant to provide executive-level administrative and operational support to senior leadership within the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD A&S). Operating in a dynamic and mission-critical environment, this role ensures the seamless execution of daily executive functions and serves as a key facilitator in the coordination of high-level defense acquisition and sustainment activities. This position requires an Active Top Secret/SCI Security clearance.
Responsibilities
- Provide direct executive-level support to SES and General/Flag Officer leadership within OUSD A&S.
- Manage complex calendars, schedule meetings, coordinate senior-level engagements, and deconflict priorities.
- Prepare, proofread, and finalize high-visibility correspondence, memoranda, reports, and presentation materials.
- Monitor and track executive taskers, briefing deadlines, and responses to OSD-level inquiries using task management systems (e.g., CATMS).
- Coordinate classified and unclassified meetings, including room reservations, visitor access, and audio-visual needs.
- Manage executive travel logistics, including DTS travel authorizations, itineraries, and vouchers.
- Serve as a liaison between senior leadership and internal/external stakeholders across the DoD, interagency, and industry.
- Exercise discretion in handling sensitive and classified information in accordance with DoD regulations and security protocols.
Required Qualifications
- Clearance: Active TS/SCI
- Minimum of five (5) years of experience to include executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense (preferably).
- Executive level support experience, experience within DoD and other federal agencies.
- Demonstrated success managing several direct reports and multiple functional areas across multiple locations.
- Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
- Must have excellent analytical and problem-solving skills.
- Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
- Must have strong active listening skills to assess customer needs and satisfaction.
- Must have experience in managing customer expectations and working directly with customers.
- Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
- Must have the ability to multi-task across multiple projects.
Preferred Qualifications
- Bachelor’s degree from an accredited college/university