Job Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will possess strong clerical skills and a commitment to providing excellent customer service. This role requires proficiency in various office management tasks, including data entry, filing, and calendar management. The Office Assistant will be responsible for supporting daily operations and ensuring the smooth functioning of the office environment.
Responsibilities
- Manage front desk operations, including greeting visitors and answering inquiries
- Handle multi-line phone systems with professionalism and effective phone etiquette
- Perform data entry tasks accurately and efficiently
- Maintain organized filing systems for easy access to documents
- Assist with calendar management and scheduling appointments
- Provide administrative support to team members as needed
- Utilize QuickBooks for basic bookkeeping tasks
- Demonstrate proficiency in Microsoft Office and Google Workspace applications
- Proofread documents for accuracy and clarity
- Offer exceptional customer support to clients and visitors
- Maintain confidentiality of sensitive information
Qualifications
- Previous office experience with a focus on clerical duties is preferred
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Excellent computer literacy, including proficiency in Microsoft Office Suite and Google Workspace
- Experience with QuickBooks is a plus
- Bilingual (MUST SPEAK SPANISH)
- Strong typing skills with attention to detail in data entry tasks
- Background in customer service or administrative roles is highly desirable
- Ability to manage time effectively and prioritize tasks efficiently
If you are a motivated individual who thrives in a dynamic office environment, we encourage you to apply for this exciting opportunity as an Office Assistant.
Job Types: Full-time, Part-time
Pay: $18.00 - $25.00 per hour
Expected hours: 30 per week
Schedule:
- 4 hour shift
- 8 hour shift
Work Location: In person