Office Assistant - County Manager's Office

Job Title: Office Assistant

• Coordinate and support the day-to-day activities of the County Manager’s Office
• Provide administrative support including scheduling, calendar management, and official correspondence
• Draft, edit, and format documents, reports, memos, and presentations
• Maintain organized records and documentation in accordance with County policies
• Monitor office budgets and coordinate procurement of supplies and services
• Serve as liaison between the County Manager’s Office and other departments, agencies, and the public
• Participate in cross-training and provide backup administrative support across the office as needed
• Handle confidential and sensitive information with discretion and professionalism
• Support internal projects with members of the County Manager team
• Track deadlines, deliverables, and follow-up items for the County Manager’s Office
• Perform other duties as assigned

• Research methods and data analysis
• Professional ethics and conduct in the public sector

• Assist with projects and monitor progress toward objectives
• Analyze administrative and operational data
• Demonstrate initiative and decisional capacity
• Recognize and resolve problems with creativity and sound judgment
• Work collaboratively within a small team
• Maintain professionalism and confidentiality

• Full-time position; office hours are Monday–Thursday, 7:30 AM to 5:30 PM
• Occasional evening and weekend work may be required
• Works under the direct supervision of the County Manager
• Some independence of action is expected; non-routine matters of significance are referred to the County Manager or member of the team

Minimum job requirements:

• Must possess FEMA ICS 100 and 700 certifications within 6 months of employment (County supported after hired)

• Must have a valid Colorado Driver’s License without any restrictions due to driving record. Must also be able to drive a county vehicle.

1. Experience and Work Ethic

• Proficiency in the use of English for written and verbal communication skills in dealing with the County Manager, peers, contractors, subordinates and the public including the ability to read, understand, and explain County policies and ordinances’ relative to the position.
• Exceptional problem-solving and conflict resolution skills.
• Ability to exercise professional judgment and organization skills.
• Creativity and ability to remain flexible in a changing environment while meeting required deadlines.
• High degree of ethics and integrity.
• Interest in ensuring County policies is adhered to regardless of personal feelings or relationship associated with individual matters.

2. Technology

• Experience in effectively using computer hardware, peripherals, and standard computers software programs. Willing to learn new duties and technology-related skills as required and/or needed.

3. Civic Minded

• Must possess strong community interest, while understanding the County government organization, function, policy rules and regulations.
• Ability to work effectively both independently and as a team member.
• Attends and actively participates in meetings, while using good judgment when necessary.
• Use of professional and personal discretion to protect the County from any actual and/or perceived appearances of impropriety.
• Applicate Federal, State and local laws, codes and regulations.

4. Personal Responsiveness

• Ability to establish and maintain effective working relationships with co-workers, elected and appointed officials, businesses, the general public and with the ability to communicate effectively.
• Self-directed and self-motivated in job-related tasks.
• Commitment that employment with the County is primary to all other forms of employment.
• Be punctual and prompt for work and meetings.
• Locate, organize, and retrieve department records and files in a timely fashion.

5. Education / Licensure

High school diploma (minimum); Associate’s or Bachelor’s degree in business administration, public administration, office management, or related field is preferred;

AND

A minimum of 3-5 years’ experience working in similar role. Work with a local or state government is preferred.

OR

Any combination of experience and education that would provide the required abilities, knowledge and skills as determined by Gilpin County may be substituted for the requirements above.

Mental/Physical Demands:

• Perform a wide variety of physical tasks such as bending, stooping, standing, walking at an incline or on level surfaces, and climbing stairs.

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Gilpin County provides reasonable job-related accommodations for disabled persons. Must pass drug screen and pre-employment screening.

• Part-time and Temporary staff are ineligible for the following benefits: medical, dental, vision, 401A, Life Insurance, Short-term & Long-term Disability plans in additional to Long-term care. See the benefit details at the end of the job posting for part-time options.

Benefits for Full Time Employees:

Paid Holidays: Gilpin County provides 13 paid holidays per calendar year. An employee will be paid ten (10) hours per holiday.

Vacation: The first year of employment, (based on the anniversary of the hire date) full-time employees are given 40 hours of vacation and earn 3 hours of paid vacation leave bi-weekly. After that time, leave shall accrue as follows:

Full-Time employees are encouraged to take their earned vacation leave each year. Vacation time accrual shall cap at the maximum amount and shall not exceed the maximum accrual amount, based on total months of service.

Sick Leave: Full-Time employees shall accrue four (4) hours of sick leave each bi-weekly pay period. The maximum sick leave that may be accumulated by such an employee is 600 hours.

Personal Leave: Full time employees will receive 30 hours of personal leave per year. Personal time cannot be rolled over to the following year and will not be paid out. Personal time will be added to employees balance the first pay period of the new year. Employees hired throughout the year will receive personal time on a pro-rated basis, based on the quarter year that they are hired. Q1 30 hours, Q2 22.5 hours, Q3 15 hours, Q4 7.5 hours. Personal time terminates on December 31, 2025.

Medical Plans: Gilpin County offers two medical plans with Kaiser and United Health Care. Gilpin County offers a Health Reimbursement Account (HRA) for all employees to cover co-pays, deductibles, and other medical expenses. Employees are eligible for benefits the first of the month following 30 days of service. This HRA card will have $3,000.00 on it for an individual or $6,000.00 for a family. Both plans have a max out of pocket for $1,000 individual or $2,000 per family after the use of the HRA card for in network expenses.

United Health Care cost monthly:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$44.90/$94.30/$83.00/$130.15

Kaiser Permanente cost monthly:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$40.35/$84.80/$74.70/$117.15

Dental Plan: Gilpin County offers dental coverage through Delta Dental with PPO and Premiere network coverages. Individual deductible at $50 and family deductible at $150. In network coverage for preventative and diagnostic services are covered 100%, basic services covered at 80%, major services at 50%, and ortho covered at 50% with a $2,000 max. The plan offers a “Right Start 4 Kids” plan that covers children up to their 13th birthday at 100% with no deductible. Annual max this plan pays for covered dental services is $2,000 per individual covered on the plan.

Delta Dental costs monthly:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$0.00/$19.00/$47.00/$63.00

Vision Plan: Gilpin County offers vision coverage through VSP. In network coverage includes copays at $10 copays with an allowance of $175 per pair of either one prescription eyeglasses or contacts yearly on a 12-month calendar basis and discounts on Lasik.

VSP Vision costs monthly:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$0.00/$3.60/$3.80/$6.20

Retirement: Two retirement savings plans are available through the Colorado Retirement Association: 401(a) and 457 Deferred Compensation Plans

• The 401(a) has a 5% required full match with a 4-year vesting period.

• The 457 Plan is optional and has Pre-tax and Roth Options available. After four years of service, this plan could also include a County match as described below.

Social Security, as required by law: 6.2% required full match.

Effective July 8, 2025, for all new employees hired on or after this date, the graduated vesting schedule for the 5% match on employees’ 401(a) plan is as follows:

Starting January 1, 2026, two new voluntary retirement plan matches will be initiated, with one plan for POST (law enforcement officers) and a second for all other employees, based on years of service. The employee would need to make voluntary contributions into a 457 account at the minimum level in order to be eligible for the County match into the employee’s 401(a).

POST 401(a) eligible positions, 1:1 match

All other 401(a) eligible positions, 1:2 match

Short-Term Disability: Short-term disability pays 60% of your earnings with a max of $1,000 per week for up to 11 weeks. Benefits begin on day 15 and your first two weeks you will have to cover with sick or vacation time.
Long-Term Disability: Long-term disability kicks in after 90 consecutive calendar days of a qualified disability. The plan will pay 60% of your earnings with a max of $5,000 monthly.

Long Term Care: In the event that you are injured and need to be treated at a care facility, Gilpin County provides coverage at no cost to you. The plan provides up to $2,000 per month, and up to 3 years in a facility. If you would like to add supplements coverage for a greater amount per month or a longer term, supplemental coverage is available for you to purchase.

Employee Assistance Program (EAP): EAP is provided through Triad All one Health for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more!

Gilpin County Parks & Recreation: Employees receive free memberships, as well as 20% discounts on most services such as childcare, leagues, rentals, in house classes but does not include contract classes.

Benefits for Part Time and Temporary Employees:

Sick Leave: Leave accrues at the rate of 1 hours of sick leave per 30 hours worked to a maximum of 45 hours per year.
Retirement: As a part time or temporary employee, you may participate in the optional 457b or 457 Roth plan. These plans may be started, stopped, and changed anytime during your employment.

Employee Assistance Program (EAP): EAP is provided through Triad All One Health for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more!

Retirement: Gilpin County offers optional 457b or 457 Roth plans. The optional 457b plans may be started, stopped, and changed anytime during your employment.

Gilpin County Parks & Recreation: Employees receive free membership, as well as 20% discounts on most services such as childcare, leagues, rentals, in house classes but does not include contract classes