Office Manager

Office Manager – The Fit Pelvis McKinney, TX | Full-Time (40 hours/week) | $30/hour

The Fit Pelvis is a growing pelvic health physical therapy clinic serving women and men across McKinney, Prosper, and Dallas, TX. We take a whole-body, compassionate approach to care—and we’re looking for an organized, detail-driven, and people-focused Office Manager to help us support our mission.

Position Summary:

As our Office Manager, you’ll be the operational backbone of our practice. From managing inventory and marketing to supporting our team and ensuring smooth patient onboarding, you’ll play a key role in keeping everything running efficiently. This position is primarily based in McKinney, with 2–4 workdays per month at our Prosper and Dallas locations.

Key Responsibilities:

Office & Inventory Management

• Maintain and track inventory; reorder and restock as needed
• Update office bulletin boards and ensure spaces are patient-ready
• Communicate with landlords and vendors when needed

Marketing & Outreach

• Manage marketing calendars for Katy and Leslie
• Schedule meetings with referring providers
• Organize and track giveaways, events, and team outreach efforts
• Design flyers, advertise events on social media and other platforms
• Send thank-you cards to referring doctors and gather referral feedback
• Ensure marketing materials are up to date and order replacements
• Assemble and send marketing packets for drop-offs and mailings

Team & Meeting Coordination

• Schedule internal meetings with team members and leadership
• Prepare meeting agendas and document meeting notes
• Track key metrics and identify trends or issues
• Monitor PT evaluation numbers and team performance indicators

Patient Coordination

• Answer new patient inquiries and schedule initial evaluations
• Follow up on leads and reschedule appointments as needed
• Assist with new patient folders and orientation in the office
• Update patient records in HubSpot (or EMR system)

Requirements:

• Prior experience in healthcare administration, marketing coordination, or office management
• Strong organizational and communication skills
• Tech-savvy with experience in scheduling systems, spreadsheets, and social media tools
• Reliable transportation to travel between clinic locations as needed
• Friendly, professional demeanor and a proactive mindset

Benefits:

• Competitive hourly rate: $30/hour
• Consistent 40-hour workweek
• Supportive and mission-driven team environment
• Opportunity to grow with a thriving healthcare practice

To Apply: Submit your resume and a cover letter about why you're a great fit for The Fit Pelvis at Katy@thefitpelvis.com.

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person