Administrative Assistant

The Pappas Company, Inc. - Watertown, MA 02472

Job details Salary $22 - $27 an hour Job Type Full-time Number of hires for this role 1 Qualifications

    • US work authorization (Required)

Full Job Description

We are a well established, family owned, specialty construction company looking for a full time administrative assistant to join our team. This is an excellent opportunity for someone looking to find a long term position and grow with a company over time.

Responsibilities:

  • Answering phones
  • Typing proposals and letters
  • Filing
  • Data Entry
  • Incoming/outgoing mail
  • Maintaining supplies and literature
  • Keeping all areas of the office organized and neat
  • Weekly reporting on prevailing wage projects
  • Use of Sage50 software
  • Creating folders for new projects and service jobs
  • Retainage invoicing using AIA billing and lien waivers
  • Invoicing service slips
  • Collect and submit CORI applications when required
  • Print and distribute invoices, acknowledgements and ship notifications
  • Provide closeout documents to general contractors
  • Various administrative projects and tasks
  • Managing and updating social media pages

Requirements:

  • Ability to multi-task, organize, and prioritize work
  • Friendly and professional attitude
  • Excellent written and verbal communication skills
  • Reliable transportation
  • 1 Year minimum of administrative experience in an office setting
  • Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)
  • Basic computer knowledge (PC)
  • Experience with multi-line phones
  • Highly organized
  • Prior experience in construction/trade preferred but not required

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

  • Administrative: 1 year (Required)

Work Location: One location

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