Administrative Assistant

The Pappas Company, Inc. - Watertown, MA 02472

Job details Salary $22 - $27 an hour Job Type Full-time Number of hires for this role 1 Qualifications

    • US work authorization (Required)

Full Job Description

We are a well established, family owned, specialty construction company looking for a full time administrative assistant to join our team. This is an excellent opportunity for someone looking to find a long term position and grow with a company over time.


  • Answering phones
  • Typing proposals and letters
  • Filing
  • Data Entry
  • Incoming/outgoing mail
  • Maintaining supplies and literature
  • Keeping all areas of the office organized and neat
  • Weekly reporting on prevailing wage projects
  • Use of Sage50 software
  • Creating folders for new projects and service jobs
  • Retainage invoicing using AIA billing and lien waivers
  • Invoicing service slips
  • Collect and submit CORI applications when required
  • Print and distribute invoices, acknowledgements and ship notifications
  • Provide closeout documents to general contractors
  • Various administrative projects and tasks
  • Managing and updating social media pages


  • Ability to multi-task, organize, and prioritize work
  • Friendly and professional attitude
  • Excellent written and verbal communication skills
  • Reliable transportation
  • 1 Year minimum of administrative experience in an office setting
  • Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)
  • Basic computer knowledge (PC)
  • Experience with multi-line phones
  • Highly organized
  • Prior experience in construction/trade preferred but not required

Job Type: Full-time

Pay: $22.00 - $27.00 per hour


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off


  • 8 hour shift
  • Monday to Friday


  • Administrative: 1 year (Required)

Work Location: One location

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]