Executive Assistant Human Resources

Walt Disney Company - Glendale, CA 91222

Are you a born organizer? Do you keep your cool under pressure? Do you have experience supporting a high-level executive? And do you have a soft spot for Disney? If youre nodding your head, then an Executive Support Professional position in Disney Parks, Experiences and Products at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly-respected because their skills are essential to the success of the company. Youd be part of a dynamic, fast-paced Human Resources team that enables business strategies and enhances the employee experience of the Consumer Products organization and you would work with some of the most creative, intelligent people in the business. Join us apply today!

This position currently reports to VP, Human Resources and provides administrative support to three HR executives.

Responsibilities :
You would be responsible for the day-to-day workings of the leader(s) you support. You would be part of a team that supports those who are creating new opportunities to reach families and fans around the world through the magic of our Disney parks, products, games and books. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people, about forming strong relationships with your leaders and co-workers, and about understanding how to leverage the human capital within the Disney enterprise to help your executive(s) flourish. As the face of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a critical component to its success. Every day as an Executive Support Professional is different! On any given day you might:

  • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
  • Review your leaders schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
  • Understand the days priorities so you can be smart about how you direct phone calls;
  • Schedule conference rooms, meetings and video chats;
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
  • Read relevant newspapers and trade journals so you understand the mission of the office;
  • Draft letters and emails on behalf of your leaders;
  • Act as casual buyer of all office supplies for the department, and manage purchase orders and vendor contracts;
  • Prepare regular reports and summaries - youll have tasks that you own completely;
  • Collaborate on projects by conducting research, writing and fact-checking;
  • Assist with on-boarding new employees youll be the friendly face that newbies count on to answer all their questions, including many who are quite senior in the organization;
  • Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
  • Plan high-profile, complex events like movie premiers, product launches and offsites as well as smaller-scale gatherings such as service recognition parties;
Basic Qualifications :
  • At least 5 years supporting a Director or above and/or equivalent experience;
  • Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;
  • Ability to prioritize deadlines/deliverables;
  • Strong proficiency with all types of computers, phones and office equipment;
  • Mastery of Microsoft Office programs, good skills in SAP, Sharepoint and Concur;
  • A calm head and steady hand to deal with the unexpected;
  • Confidence to learn new programs when necessary;
  • Complete reliability handling confidential information;
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
  • Some flexibility in your schedule we value work/life balance, but in a pinch, a bit more time is needed;
  • Very strong organizational skills and attention to detail; and
  • A professional demeanor, positive outlook and a can-do attitude.
Preferred Qualifications:
  • Experience working in a large publicly-traded company
Required Education :
  • High school degree
Preferred Education :
  • Bachelors degree
Additional Information :
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