File Clerk

Douglas Emmett Management, LLC - Santa Monica, CA 90401

TITLE: File Clerk REPORTS TO: Office Manager & File Room Supervisor


Maintain Douglas Emmett files in a neat and orderly manner. Assist File Room Supervisor in creating new files; retiring, boxing up and moving older files to storage. Assist Assistant Office Manager in unloading and stocking kitchens when supplies are delivered. Provide miscellaneous assistance to co-workers when requested.

DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties may be assigned.


· Maintain an organized filing system for four departments:

a. Accounts Payable (cash receipts, paid bills, journal entries)

b. Property (residential and commercial files, black and gray record books)

c. Partnership

d. PLE storage room (will assist the FR I-C at Executive Tower area when necessary).

· Quality checking and filing all information received from the Accounting, Acquisitions, Human Resources and Leasing departments.

· Creating new files for Accounts Payable, Property and Partnership departments.

· Reorganizing shelf space for file room information.

· Assisting co-workers with information and/or research requests.

· Assisting the FR I-C with transporting boxed records to and from any of the three storage rooms.

· Maintaining inventory or filing and photocopying supplies. Minor trouble-shooting of Accounts Payable/Property file room equipment.

· Provide input on various department projects, primarily with the Accounting Department.

· Assisting the Office Assistant with unloading, moving and stocking of office supplies and kitchen items (e.g. water, juice, cola’s etc).

· Other duties as requested by the supervisor(s).


· High school diploma.


· Walking, standing, bending, and twisting both neck and waist; squatting, kneeling, and multiple hand use.

· Also, will physically lift and transport up to fifty lbs. (the approximate weight of a case of copy paper), and will use the hand truck (dolly) to transport up to two hundred lbs. in an upright position and four hundred and fifty lbs. when adjusting the hand truck to be used as a pushcart.

Job Type: Full-time

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