Receptionist & Admin Support

Geidans Solutions Ltd - Boston, MA
$77,000 a year

Roles and Responsibilities

Receptionist Duties:

  • Meet and greet visitors in a professional and friendly manor - ensuring all have signed in and that the appropriate person is contacted and made aware of the arrival of visitor
  • Operate the switchboard in a professional and friendly manner - Ensuring calls are answered promptly (three rings) introduced and transferred to the correct destination
  • Ensure visitors are alerted to relevant HAS information and site rules - including the fire assembly point
  • To take accurate messages and ensure they are passed to the correct person in a timely manor
  • Receive and distribute daily post to the correct person / department in a timely and accurate fashion
  • To keep the reception area clean, tidy and well presented at all time.
  • Book meeting rooms, including catering arrangements and ensure any other resources (projector etc) are available
  • Preparing outgoing mail.

Requirements:

  • Ability to build effective working relationships - working in collaboration with others to achieve objectives
  • Excellent interpersonal communication skills at all levels
  • Ability to work independently using own initiative
  • Posses a confident / friendly and professional manor
  • Maintain close attention to detail at all times
  • Ability to work under pressure
  • Ability to prioritise a consistently changing workload and achieve deadlines
  • Excellent organisational skills
  • Self motivated.

Knowledge and Experience:

  • experience of a reception function or fast paced office environment with customer contact via telephone and face to face is essential
  • Experience of bespoke software packages plus excel / word essential
  • Administration experience is essential.

Attitudes and Values:

  • Must be passionate about keeping the front of house area clean , tidy and well presented
  • Must be naturally approachable with smart personal presentation
  • Behave in a way that reflects the company values and meets the company vision - doing the right thing for customers - internal and external.

Job Types: Full-time, Temporary

Salary: $77,000.00 /year

Experience:

  • administrative assistant: 1 year (Preferred)

Location:

  • Boston, MA (Preferred)
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