About NK Architects:
Founded in 1972, NK Architects is a regional firm with offices in New Jersey, New York City and Pennsylvania, with a staff of approximately 70 employees working with clients throughout the country. We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work.
We build lasting relationships that create sustainable value — for our clients, for ourselves and for our communities.
At NK Architects, we partner with mission-driven organizations who are committed to serving their communities. Our purpose: empowering healthcare providers, educators, and allied organizations to leverage design in pursuit of individual and collective wellbeing.
With our integrated team of architects, interior designers, planners, and engineers, we advocate for the people who are served by the spaces we design. We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best.
We know our clients take their work personally. We do too.
NK Architects is an Equal Opportunity Employer
All candidates applying must be eligible to work in the United States. No sponsorship can be provided.
Find more information at www.nkarchitects.com
Job Summary: Accounting Clerk
We are looking for an enthusiastic and motivated individual who is excited to join our Finance team. Applicants should have a positive and proactive disposition and enjoy working closely with the team in a fast-paced, deadline driven environment. Applicants should have a desire to grow through continuous improvement. This is an opportunity to build a career with mentorship and guidance provided.
The is a full-time hybrid position reporting to the Accounting Manager. In line with current office policy, a minimum of 3 days per week are required in the office. NK office policy is subject to change. NK core days are Monday and Wednesday when all team members work in an NK office. During peak times, such as month end, quarter end, and year end this position may require overtime.
The position is located at NK Architects’ New Jersey office at 95 Washington Street, Morristown.
Candidate Duties/Responsibilities:
Accounts Payable (AP)
Responsible for AP and monitoring the outflow of capital for the company
Take a judicious approach to payments and exercise due diligence by comparing historical costs and assessing increases
Uphold accounting controls, through identifying new expenses and cost increases
Verify W-9 information, Federal ID numbers and purchase orders
Resolve discrepancies with purchase order balances
- Monitor AP mailbox weekly for incoming vendor invoices
- Monitor Bank Activity daily for operating and payroll accounts
Record accounting entries for all ACH movements (deposits and payables)
Record accounting entries for benefit related transactions (FSA, DCA, COBRA, Transit Check etc.)
Reconcile required accounts regularly
Understand AP accounting entries and review P&L regularly for posting accuracy of indirect expenses
Assists in the completion of Vendor Applications as needed
Complete review of Trukmann’s Invoices monthly ensuring all items are applied to billable projects and review and update those that are missing
Review cash movement in operating/payroll accounts and understand entries, how to process, and how to correct.
Ad hoc payment analysis as requested
Responsible for systematic electronic filing of all payables using standard naming convention
Accounts Receivable (AR)
Responsible for collection of the firm’s AR
Actively reduce AR through daily routine follow up with clients
Track and reduce Days Sales Outstanding (DSO)
Meet weekly with supervisor to review and strategize on aged AR collections
Manage incoming collections, accurately record and apply cash deposits
Prepare AR reports, graphs and dashboards to track AR KPI’s for project managers and leadership team
Assist with accounting records and ledgers by reconciling monthly statements and transactions
Monitor and understand Client Purchase Order Discrepancies
Employee Expense Administration
Review and process employee cash and Amex expense reports monthly
Ensure expenses get correctly allocated to appropriate accounts and receipts uploaded
Billing
Assist with monthly invoicing and distribution of invoices
Assist with completion of post billing reporting required to accompany invoices
Assist with monthly/quarterly compliance reporting with state agencies (MWBE, Small Business, Utilization Workforce Charts, etc.)
Ad hoc invoicing analysis reporting as requested
Required Skills/Abilities:
- Extremely well organized
Conscientious with effective time management skills
Able to handle competing priorities
Superior attention to detail
Analytical and problem-solving skills essential to the role
Strong Communication Skills
Must be reliable and trustworthy
Must be proficient in Microsoft Office Suite or related programs (Word, Excel & PowerPoint)
Must have exposure to ERP and accounting software systems
Ability to maintain confidential and meticulous records
Works well in a fast-paced team environment
Growth oriented and open to constructive feedback
Education and Experience:
- Preferred college graduate with Business/Accounting focus
- 3+ years of experience, performing functions as outlined in the Job Description
- Prior industry experience or experience in small to mid-size firm a plus
- Experience with Deltek Vision or Deltek Vantagepoint a plus
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
