Accounts Payable Coordinator

Job Description: Accounts Payable Coordinator

Reports To: Head of Finance

Status: Full-Time, Non-Exempt

Takes Direction From: Executive Team, Strategic Leadership Team

Calendar: Administrative Calendar

Job Summary

The Accounts Payable Coordinator is a key member of the Finance Office staff and is essential for ensuring the financial health and operational efficiency of the organization. The person for this role is organized, able to multitask, work flexibly and independently, and have a ‘can do’ approach to work, as no two days are the same. This person should be able to work in the building as required.

Certifications and Qualifications

• High School Diploma or equivalent
• Current (dated within a year) Act 34, 114, and 151 clearances
• Experience in a special education school setting
• Ability to work independently in person or virtually as needed

Essential Duties

• Process vendor invoices for payment (checks, ACH, etc.) ensuring proper documentation throughout the process
• Process all credit card activity and reconcile to statement
• Verify the accuracy of vendor invoices and resolve discrepancies
• Collaborate with internal departments to ensure proper coding of expenses
• Ensure proper maintenance vendor records including including W-9s
• Maintain and reconcile petty cash account
• Assist the Head of Finance in the monthly close with regard to Accounts Payable
• Prepare and file 1099 at year end in compliance with IRS regulations
• Assist the Head of Finance in the year-end close, audit and 990 preparation as needed

Additional Duties and Responsibilities

• To read and abide by the Employee Handbook including updates and changes
• To attend all mandatory meetings, including those that fall outside of regularly scheduled school hours and as described in the Employee Handbook
• Adhere to ASUA’s policies, procedures, and methodologies
• This job description in no way states or implies that these are the only duties to be performed by this employee. The individual in this position will be required to follow any other instructions and to perform any other related duties as assigned by any member of the Executive Team or other appropriate administrator.

Organizational Relationships & Supervisory Responsibilities

• Directly accountable to the supervisor listed above and, in the absence of that individual, to the Head of School
• This position does not have direct reports

Competencies Required

• Ability to prioritize and manage in a fast-paced and high-stress situation
• Excellent interpersonal and communication skills
• Demonstrated ability to follow established policies and procedures
• Able to work independently and effectively with other team members
• Good team player and very reliable in working with or without close supervision

Work Environment Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Moderate degree of physical stamina, with frequent lifting of up to 25 pounds and the possibility of lifting and/or carrying up to 50 pounds
• Frequent standing, walking, sitting, and bending
• Ability to move through the physical space of the building which may or may not require stairs, distances, and the operation of doors and gates
• Moving light furniture may be required
• Adequate vision and hearing ability for monitoring the verbal and non-verbal responses of students
• May require driving school vehicles operated under a standard driver’s license
• Exposure to noise and activity of a special needs school setting
• May involve exposure to communicable diseases and other adverse conditions
• Knowledge of universal hygiene precautions

Equipment/Material Handled

The individual in this position shall be assigned a variety of resources and materials which are to be appropriately stored and accounted for. All media resources and borrowed material are to be judiciously used, and are to be maintained in a reasonably unsoiled and non- damaged fashion. Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

ASUA reserves the right to update, revise, or change this job description and related duties at any time.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Required)

Experience:

• Accounts payable: 3 years (Required)

Ability to Commute:

• Wyncote, PA 19095 (Required)

Work Location: In person