Administrative Assistant (Full-Time)
Industry: Lobbying Firm
Location: Washington, DC (in-office)
Schedule: Monday - Friday from 8:30am - 5:30pm
About the company: This opening is for the District of Columbia branch of a fast-growing, mid-size lobbying firm with multi-state reach. Additional information will be provided during interviews.
About the position: We are looking for a highly organized and efficient Administrative Assistant to add to our growing team. This forward-facing position will handle a wide variety of office administration tasks with a generous degree of autonomy and responsibility.
We think you'll succeed in this role if you:
- Have a high attention to detail and always check your work
- Take initiative and don't wait for direction when you see an issue
- Enjoy working in a fast-paced environment where there is always something to do
- Are comfortable with a high degree of autonomy but are still a team player when needed
- Are proud to contribute to company success through critical support tasks
Essential Tasks of the Administrative Assistant
- Provide administrative support to Lobbyists/Partners
- Answer multi-line phone system and direct calls or take messages as appropriate
- Manage multiple Partner calendars: schedule meetings, events, and conference calls
- Act as face of the company when greeting high profile clients at the reception desk
- Prepare professional correspondence for review and dissemination
- Coordinate travel arrangements: book flights, rental cars, and hotel rooms; prepare travel expense reports
- Maintain organized filing system of important documents
- Process check requests
- Oversee timely ordering of office supplies
Requirements
To succeed in this position, you will need to have:
- MINIMUM of three (3)+ years of experience providing administrative support to c-level suite and managers
- Experience scheduling meetings in MS Outlook
- A high degree of tech savvy with the ability to learn new software and systems
- A polished, professional appearance and demeanor reflective of the company
- The ability to work core hours of 8:30 - 5:30pm Monday - Friday, plus additional hours as needed to complete your work
- The ability to pass a criminal background check
- Experience working at a lobbying firm (preferred) or legislative experience
Benefits
We ask a lot of our employees but do our best to compensate fairly. We are proud to offer the following:
- Competitive annual base salary
- 100% employer-sponsored health and dental insurance for you and your family
- 401k with employer match and profit-sharing opportunities
- Ten (10) paid vacation days annually
- Sick leave policy
- Paid holidays
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
