Administrative Assistant / Job File Coordinator
Full-Time | Monday–Friday 8 AM – 4:30 PM | Compensation: $14-18/hour depending on experience
About Us:
At Rainbow Restoration of Rogers and Bentonville, we pride ourselves on delivering exceptional service in restoration and reconstruction. We’re looking for a detail-oriented and organized professional to join our team as an Administrative Assistant / Job File Coordinator. In this role, you’ll provide vital support to our team by managing office tasks and ensuring accurate, timely job documentation from start to finish.
Key Responsibilities:
Administrative Support
- Greet clients and answer phone calls with professionalism and courtesy
- Manage office supplies, mail, scheduling, and general clerical tasks
- Assist with filing, and maintaining accurate records
- Support management with data entry, reports, and internal communications
- Other duties as assigned
Job File Coordination
- Create, maintain, and close out job files with accuracy and attention to detail
- Track project documentation including estimates, photos, approvals, and work orders
- Communicate with team members, vendors, and insurance adjusters to ensure files are complete and compliant
- Update job management software and monitor deadlines and documentation requirements
- Ensure all customer and project data is recorded and filed according to industry/company standards
Qualifications:
- Previous experience in an administrative or job file coordination role preferred
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Familiarity with Microsoft Office Suite and job tracking software (DASH, Xactimate, or similar a plus)
- Ability to handle confidential information and prioritize workload effectively
- Comfortable working in a fast-paced, team-oriented environment
What We Offer:
- Competitive pay based on experience
- Paid time off and holidays
- Opportunities for training and career growth
- Supportive, team-focused work environment
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