Administrative Support Specialist II - GMCD - Domestic Animal Services

Job Summary

Provides responsible administrative and clerical support for an assigned division. Work involves preparing and processing varied administrative documents; preparing a variety of operational documents, forms, reports, records and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

Essential Functions

• Performs a variety of administrative duties for the division to include preparing and/or processing budget, purchasing, payroll and accounting documents. Coordinates the preparation of budget development documents; tracks expenditures and revenues; and prepares budget amendments. Records and deposits monies received by the division.
• Prepares and/or reviews procurement documents to include bid specifications, invoices, contracts, etc. Oversees and/or performs data entry for purchase orders. Reviews and approves invoices and processes for payment.
• Prepares payroll documents; prepares and/or audits time sheets; and submits documents to payroll staff.
• Establishes and maintains division personnel files. Prepares Information Technology (IT) forms to enable new division employees to have access to the County information systems.
• Serves as liaison between assigned division and support services departments. Reviews and/or prepares executive summaries, ordinances, resolutions, requests for legal services and other documents. Prepares operational and program reports, correspondence, and other material upon request.
• Enters data into division databases, to include information from administrative functions and from operational/program activities.
• Reviews and summaries a variety of fiscal, statistical and administrative information. Prepares statistical summaries and narrative reports.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the division, its programs and services and the administrative support functions. Refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Orders office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

• Performs other related duties as required.

Minimum Qualifications

• High school diploma or GED.
• Two (2) years of related experience.
• Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.