Assistant Director of Campus Events and Visit

Campus Visit Experience Coordinator – Office of Admissions
Job Loca on ‐ Mobile, AL

Posi on Type ‐ Full Time

Educa on Level ‐ 4 Year Degree

Travel Percentage ‐ 0%

Job Shi ‐ Day

Spring Hill College is currently seeking applica ons for an Assistant Director of Campus Events
and Visits.

Job Descrip on:

This posi on serves both the undergraduate and graduate applicant pools and is a direct report
to the Director of Undergraduate Admissions.

• Designs and coordinates all aspects of event planning for the Office of Admissions,

including development of annual calendar, management of logis cs, and staffing.

• Oversees all campus visits, both individual and group visits. Leads and coordinates with

student ambassadors to perfect and execute campus visits and coordinates with any admission
staff member to execute group visits. Develops and manages regular campus visits for
prospec ve students and community partners, including scheduling and staffing.

• Leads the Spring Hill College Student Ambassador program. Responsible for hiring,

training, and supervision of Student Ambassadors. Conducts tour training for student
ambassadors.

• Serves as an overall project manager that oversees all logis cs for campus visit and

events to include providing input on campus visit/event communica on plans; maintaining
inventory of appropriate giveaway items; coordina ng with campus partners to ensure
appropriate event staffing, event set up, catering; day‐of event coordina on for major events;
maintaining and adhering to all budgetary requirements; and other tasks as appropriate.

• Designs, conducts, and analyzes survey data measuring the effec veness of campus

visits and events. Regularly makes recommenda ons as to how to enhance and improve visits
and events to drive both increased applica ons and yield.

• Nurtures rela onships with on‐ and off‐campus partners as needed to facilitate

recruitment and admissions events.

• Maintains organized task list and accompanying training materials to ensure all elements

of event planning are addressed in a mely manner; communicates deadlines and task updates
with department leadership, event commi ee members, and other key partners.

• Remains informed of trends and customer expecta ons related to event experiences, to

help enhance recruitment and admission events.

• Assists senior leadership in training professional staff to give presenta ons and on event

management.

Requirements:

Required Educa on

• Required Degree: Bachelor's degree from an accredited college or university.

Preferred level/type of experience

• Preferred experience in event planning for both small groups and large events, working

with outside venues and vendors; preferably within a higher educa on or non‐profit se ng.

Knowledge/Skills/Abili es

• Knowledge of higher educa on admission and recruitment prac ces, principles, trends,

and strategies.

• Knowledge of func onality of CRM programs and higher educa on student informa on

systems.

• Excellent organiza onal, interpersonal, wri en, and oral communica on, and technical

skills.

• Professional and diploma c demeanor, and the ability to work well independently as a

member of a group or commi ee.

• Highly mo vated with a posi ve a tude, strong commitment to customer service.

• Ability to adapt and problem‐solve as needed, especially under pressure.

• Ability to quickly learn new database systems and expert proficiency in Microso Office

suite, with an emphasis on Excel and PowerPoint.

• Ability to work and communicate effec vely with a diverse audience.

• Must be available and willing to work a varied schedule, including evening/weekend

work; some travel may be required.

• Ability to li , load, and transport admissions and event materials, displays, and other

equipment up to 35 pounds.