Data Entry and Administrative Support

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.

We are seeking a detail-oriented and organized individual to join our team as a Data Entry and Administrative Support professional. In this role, you will be responsible for accurately entering data into our systems, maintaining databases, and providing essential administrative support to ensure the smooth operation of our office. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.

Responsibilities:

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  Perform accurate data entry into various databases and systems, ensuring all information is up to date and error-free.
• Assist in the maintenance and organization of electronic and physical files, ensuring easy access to necessary documents.
• Support the administrative team with daily tasks, including scheduling appointments, answering phone calls, and responding to emails.
• Prepare and format documents, reports, and presentations as needed.
• Conduct regular audits of data to ensure consistency and accuracy.
• Assist in the preparation of data reports and summaries for management review.
• Collaborate with team members to streamline processes and improve efficiency.
• Handle confidential information with integrity and discretion.
• Provide support for special projects and other duties as assigned.

Qualifications

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  High school diploma or equivalent; additional education or certification in office administration or a related field is a plus.
• Proven experience in data entry or administrative support roles, preferably in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.
• Strong attention to detail and accuracy, with the ability to work independently and as part of a team.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.