Location: Solana Beach, CA
Compensation: $38–$42/hr depending on experience + monthly performance bonuses
Type: Full-Time, Monday-Thursday 8:30AM-5:30PM, Every other Friday 8AM-12PM (no patients seen on Fridays)
About Our Practice
We are a modern, wellness-focused, and highly personalized dental practice in Solana Beach. Our culture is built on kindness, accountability, and clinical excellence. We believe in honoring both the patient and the provider—and we are looking for someone who can help us lead with clarity and heart.
If you're an experienced Office Manager who loves data and people, thrives in a fast-paced environment, and leads with calm confidence, we’d love to meet you.
About the Role
The Office Manager plays a critical leadership role in ensuring our systems, standards, and people operate in alignment. You will oversee operations, guide the team, track performance metrics, and serve as the cultural tone-setter for our practice. This is a role for someone who is both strategic and empathetic—able to manage details without losing the bigger picture.
This role is ideal for someone ready to step into a high-trust, high-responsibility position in a private practice with strong values and a positive reputation. They will work closely with our department leads.
Key Responsibilities
- Prepare and review end-of-week, end-of-month, and year-end reports
- Manage timecards, approve PTO, and calculate bonuses based on performance
- Lead team meetings: prepare agendas, present KPIs, and follow through on action items
- Coordinate with a remote insurance team and audit aged claims weekly
- Resolve complex patient questions or billing concerns with professionalism
- Ensure SOPs are followed across all departments (scheduling, follow-ups, billing, etc.)
- Oversee new hire onboarding and maintain compliance with CA labor laws
- Manage temp staffing needs, equipment readiness, and team equipping
- Track performance metrics using Dental Intel, Dentrix, and Excel Spreadsheets
- Collaborate with the doctor and team to uphold a strong, healthy culture
You’ll Thrive Here If You...
- Love creating clarity and structure in a supportive, fast-paced environment
- Can lead a team with warmth, boundaries, and consistency
- Enjoy solving problems before they become problems
- Have a strong grasp of numbers, systems, and patient experience
- Know how to remain steady and clear—even under pressure
- Are looking for a long-term role in a private practice that values you
Qualifications
- 2+ years of dental office management or team lead experience
- Proficient in Dentrix, Dental Intel, and Google Workspace
- Strong understanding of dental office KPIs and operations
- Emotionally intelligent and highly organized
- Excellent communication skills—written and verbal
- Experience managing payroll and bonus systems preferred
Benefits
- Competitive hourly pay with performance bonuses
- Some paid holidays, PTO, eligible for 401K after one year of employment, in-house dental benefits
- Wellness-centered environment with a kind and respectful team
- Ongoing training and professional development
- Schedule that respects work-life balance and patient/provider flow
To Apply
Please submit your resume and a brief note about why this role feels like a fit for you.
Job Type: Full-time
Pay: $38.00 - $42.00 per hour
Expected hours: 32 – 36 per week
Benefits:
- 401(k)
- Dental insurance
- Paid time off
Ability to Commute:
- Solana Beach, CA 92075 (Required)
Work Location: In person
