Event Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As an Events Coordinator with JLL, you will serve as the key liaison between event requesters and the Event Services team, ensuring seamless execution of meetings and events. You'll coordinate multiple teams including Event Setup, Facilities, Catering, Security, and Audio-Visual Technicians while maintaining exceptional customer service standards and operational efficiency.

Your day-to-day tasks will include:

• Manage customer service requests to ensure timely response and exceptional customer experience
• Facilitate communications between event stakeholders and coordinate all event logistics
• Oversee Event Setup team performance and monitor cost effectiveness across operations
• Utilize online ticketing and work order software to track and complete setup requests before deadlines
• Set up and dismantle meeting and event spaces, ensuring rooms and equipment are clean and functional
• Support customers and vendors during onsite meetings and events as their primary point of contact
• Schedule conference rooms and coordinate events using customer preferred scheduling systems
• Contact and direct outside service providers to meet specific customer requirements
• Oversee office amenities such as Pop-Up Shops and coordinate local vendor visits
• Other duties as assigned

Desired experience and technical skills

Required:

• 3+ years prior experience in events, facilities/property management, hospitality or related field
• Oversee the full life cycle of events from inception, client collaboration and scheduling to implementation experiences ranging from meetings to elaborate productions within assigned sites
• Excellent communication and problem solving skills
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills with accurate grammar and business correspondence abilities
• Ability to lift and transport materials up to 50 pounds independently and up to 75 pounds with assistance
• Flexibility to work irregular hours, including nights and weekends
• Ability to stand and walk for extended periods

Preferred:

• Bachelor's degree from an accredited institution
• Knowledge of facilities management software
• Strong strategic multitasking and prioritization skills with ability to manage changing deadlines
• Self-motivated, organized, dependable, and detail-oriented work style
• Experience supporting workplace solutions teams in administrative capacities
• G-Suite proficiency

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.