POSITION: Event Supervisor
DEPARTMENT: Events
REPORTS TO: Senior Event Manager
FLSA STATUS: Exempt
LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.
Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.
ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
THE ROLE
The Event Coordinator is responsible for ensuring that the operational needs of clients are met by mobilizing the necessary resources to properly set up, operate and close out events to the client’s satisfaction. This role serves as the primary building contact for client and works with all internal departments to ensure the proper execution of events. This person must be present during the execution of the event. This position requires flexible hours.
Essential Duties and Responsibilities
- Plan, coordinate and execute details of events according to the needs of our clients in a timely manner. Maintain constant communication with the client before and during their event.
- Coordinate communications between building departments and show staff during load in, show and load out.
- Maintain and keep the client informed of all expected expenses during the event as well as reporting the final settlement to the client
- Lead event portion of weekly staff meetings to ensure all departments are informed of the overall working of the event, and that all departments have the necessary information to execute the event properly.
- Develop positive relationships with our clients and staff.
- Work with the Senior Event Manager in the creation of an individualized safety and security plan customized to each event and respond to crowd control and/or crowd management situations in a prompt and decisive manner.
- Have a detailed understanding of the venue’s emergency policies and procedures and the ability to execute them as needed.
- Participate in hiring, onboarding, scheduling, and supervision of part-time employees and third-party labor.
- Provide event settlement information in coordination with the Finance Department.
- All other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Qualifications
- Two years’ experience in the operation and execution of conventions, trade shows, banquets, concerts, and other entertainment venues are preferred.
- Bachelors/Associate degree preferred.
- Must be able to effectively manage many conflicting priorities at one time.
- Excellent communication and organization skills.
- Must be able to work under limited supervision.
- Ability to work in a team environment and interact with all department levels and staff.
- Excellent problem solving, conflict resolution, and decision-making skills.
- Professional presentation, appearance, and work ethic.
- Computer knowledge includes Microsoft Office, Windows, and AutoCAD preferred.
COMPENSATION
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE:
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
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