EFS is seeking to hire an Executive Assistant (EA) who provides high-level administrative support to an executive or senior management team, managing schedules, communications, and various administrative tasks to ensure smooth operations and efficiency.They act as a strategic partner, often handling confidential information, coordinating projects, and liaising with internal and external stakeholders.
Key Responsibilities:
- Calendar Management: Scheduling meetings, appointments, and travel arrangements.
- Communication Management: Handling correspondence, screening calls, and managing email inboxes.
- Document Preparation: Creating presentations, reports, and other documents as needed.
- Project Support: Assisting with special projects, research, and data analysis.
- Expense Management: Tracking and managing expenses, and preparing expense reports.
- Liaison: Serving as a point of contact between the executive and other stakeholders.
- Office Management: Ordering supplies, maintaining files, and managing other administrative tasks.
Essential Skills:
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain organized records.
- Communication Skills: Excellent written and verbal communication skills for interacting with various stakeholders.
- Confidentiality: Ability to handle sensitive information with discretion and professionalism.
- Problem-Solving: Ability to identify and resolve issues efficiently.
- Technology Proficiency: Competence in using various office software and communication tools.
- Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.
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